Explanation
Background:
Bids were received by the Recreation and Parks Department on June 5, 2012 for the Milo Grogan Recreation Center Renovations Project as follows:
Status Base Bid Amount
RW Setterlin MAJ $3,368,200*
2K General MAJ $3,361,500
Elford MAJ $3,381,378
Thomas & Marker MAJ $3,420,200
Gutknecht MAJ $3,482,000
Altman MAJ $3,620,800
Williamson Builders MAJ $3,651,755
Charter Hill MAJ $3,682,000
*After evaluation, RW Setterlin was deemed to have a lower adjusted bid total due to the application of the Local Business Credit and the Environmental Preference.
Project work consists of the following base bid and alternate:
Base Bid - The work for which proposals are invited consist of building renovation and gym addition. Renovation includes complete interior renovation including new MEP systems, walls, doors windows and finishes including synthetic, tile epoxy and fitness flooring. New gymnasium addition includes steel truss structure with metal deck, CMU, brick, and wood gym floor. Site work includes new parking lot and related site work. Project also includes any other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Alternate #1 - Storage room addition to the new gymnasium.
Principal Parties:
RW Setterlin Building Company
Mark Setterlin (Contact)
560 Harmon Avenue
Columbus, OH 43223
614-459-7077 (Phone)
310836188 (Contract Compliance) exp. 11/26/12
30+ (Columbus Employees)
Title
To authorize the transfer of $1,037,500.00 within the Recreation and Parks Bond Fund 746; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with RW Setterlin Building Company for the Milo Grogan Recreation Center Renovations Project; to authorize the expenditure of $3,368,200.00 and a contingency of $336,800.00 for a total of $3,705,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($3,705,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 746 to establish correct funding project detail location for playground project; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 746; and
WHEREAS, bids were received by the Recreation and Parks Department on June 5, 2012 for the Milo Grogan Recreation Center Renovations Project, and the contract will be awarded to RW Setterlin Building Company, as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin and the project completed during the current construction season, thereby preserving the public health, safety and welfare; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with RW Setterlin Building Company for the Milo Grogan Recreation Center Renovations Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,037,500 within the voted Recreation and Parks Bond Fund No. 746 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510017-100045(Batelle) 761745 6621 $1,000,000.00
510039-100002 (EAB) 743903 6621 $ 37,500.00
TO:
Project OCA Code Object Level 3 Amount
510035-100006 (Milo Grogan) 763506 6620 $1,037,500.00
SECTION 3. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 746; Project 510017-100045/Batelle/ $1,000,000/ (Voted Carryover)
Fund 746; Project 510039-100002/EAB Project/ $37,500/ (Voted Carryover)
Fund 746; Project 510035-100006 /Milo Grogan /$0 (Voted Carryover)
AMENDED TO:
Fund 746; Project 510017-100045/Batelle/ $0/ (Voted Carryover)
Fund 746; Project 510039-100002/EAB Project/ $0/ (Voted Carryover)
Fund 746; Project 510035-100006 /Milo Grogan /$1,037,500(Voted Carryover)
SECTION 4. That the expenditure of $1,037,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 746 as follows:
Project OCA Code Object Level 3 Amount
510035-100006 (Milo Grogan) 763506 6620 $1,037,500.00
SECTION 5. That the expenditure of $2,667,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510035-100006 (Milo Grogan) 723506 6620 $2,667,500.00
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.