Explanation
This is consent legislation with the Ohio Department of Transportation and Franklin County - Franklin County Engineers Office (FCEO), for a project which proposes to install GPS/AVL/ITS technology for the COMBAT (Central Ohio Management Based Application Technology) Project. COMBAT is an advanced fleet management and automated vehicle location system for multi-jurisdictional public works applications. Previously, the City of Columbus acted as the lead agency for this project. Franklin County will now take over this role. This project is scheduled for State Fiscal Year 2007.
Fiscal Impact: The estimated cost of this project is $5,000,000.00, which will be 80% funded by ODOT with a 20% local match by Franklin County. The City of Columbus will reimburse Franklin County for the City's share of the project in an amount not to exceed $700,000. This legislation shall authorize the Director of Public Service to enter into the necessary agreements with the Ohio Department of Transportation and The Franklin County Engineer to complete this project.
Emergency action is requested to ensure that all necessary agreements are in place to obtain funding approval from ODOT.
Title
To authorize the Public Service Director to enter into an agreement with the Ohio Department of Transportation and the Franklin County Engineer to grant consent and propose cooperation with the State of Ohio and Franklin County for the COMBAT Project, and to declare an emergency. ($0)
Body
The following is an Ordinance enacted by the City of Columbus, Franklin County, Ohio, hereinafter referred to as the Local Public Agency (LPA), in the matter of the stated described project.
WHEREAS, Franklin County and the City of Columbus have identified the need for the described project:
This project proposes to install GPS/AVL/ITS technology for COMBAT (Central Ohio Management Based Technology) - an advanced fleet management and automated vehicle location system for multi-jurisdictional public works applications;
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that it is immediately necessary to ensure that all necessary agreements for the COMBAT Project are in place to obtain funding approval from ODOT, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1 - Consent Statement
Being in the public interest, the LPA gives consent to the Director of Transportation to complete the above-described project.
SECTION 2 - Cooperation Statement
The Public Service Department shall cooperate with the Franklin County engineer's Office in the above-described project as follows:
The City hereby agrees to cooperate with the Ohio Department of Transportation and the Franklin County Engineer's Office in the planning, design and construction of the identified transportation improvement project and grants consent to the Ohio Department of Transportation and the Franklin County Engineer's Office for its development and construction of the project in accordance with plans, specifications and estimates as approved by the Director of Transportation of the State of Ohio.
Franklin County shall assume and bear one hundred percent (100%) of the costs of project management, and preliminary engineering, and right of way and utility relocation, if applicable, less the amount of federal funds set aside by the State of Ohio Director of Transportation. Further, Franklin County shall assume and bear one hundred percent (100%) of the costs of construction less the amount of federal funds set aside by the State of Ohio Director of Transportation. The City of Columbus will reimburse Franklin County for the City's share of the project in an amount not to exceed $700,000.
The City agrees to assume and bear one hundred percent (100%) of the total cost of those features requested by the City which are not necessary for the improvement as determined by the State and Federal Highway Administration.
The City of Columbus agrees that Franklin County will act as the lead agency for the project.
In the event that the City requests certain features or appurtenances be included within the transportation improvement project's design and construction, and which features and appurtenances are determined by the State and the Federal Highway Administration to be not necessary for the transportation improvement project, the City shall, prior to the project being advertised for construction contract bidding purposes, provide appropriate documentation that its Council has appropriated, and its Auditor has certified as being available for such specific purposes, funds sufficient in amount to cover one hundred percent of the costs of incorporating such additional features or appurtenances within the project, including preliminary engineering, final design, right of way, construction and construction engineering expenses as may be directly related thereto.
SECTION 3 - Utilities and Right-of-Way Statement
The LPA agrees that all right of way required for the described project will be acquired and/or made available in accordance with current State and Federal regulations. The LPA agrees that agrees that all utility accommodation, relocation and reimbursement shall comply with the current provisions of 23 CFR 645 and the ODOT Utilities Manual.
SECTION 4 - Maintenance
Upon completion of the project, and unless otherwise agreed, the project contract shall: (1) provide adequate maintenance for the project in accordance with all applicable state and federal law, including, but not limited to, Title 23, U.S.C., Section 116; (2) provide ample financial provisions, as necessary, for the maintenance of the project; (3) allow for the maintenance the right-of-way, keeping it free of obstructions, and (4) hold said right-of-way inviolate for public highway purposes.
SECTION 5 - Authority to Sign
The Public Service Director of said City is hereby empowered on behalf of the City of Columbus to enter into contracts with the Director of the Ohio Department of Transportation and the Franklin County Engineer necessary to complete the above-described project.
SECTION 6 - That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.