Explanation
1. BACKGROUND
The Division of Refuse Collection will utilize 64 gallon recycling containers in the city-wide yard waste and recycling program. These containers, to be used for the recycling program, will be distributed to approximately 230,000 occupied single family residential units within the City over 10 months. Container delivery is scheduled to commence in April, 2012 and conclude in January, 2013. This legislation authorizes the Director of Finance and Management to establish a purchase order for the purchase and delivery of 64 gallon recycling containers and container parts for the Division of Refuse Collection per the terms and conditions of a pending Universal Term Contract which will be established as follows:
Toter, Incorporated /SA004052/ Universal Term Contract # has not been established and is contingent upon passage of ordinance 2000-2011.
Quantity and items purchased / extended cost:
Approximately 99,000 64-gallon containers and miscellaneous parts (lids, wheel sets, fasteners, etc.) / Total estimated expenditure of $4,100,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Toter, Inc.
2. CONTRACT COMPLIANCE
Toter, Incorporated's contract compliance number is 56-1362422 and expires August 10, 2013.
3. FISCAL IMPACT
The City share of these containers and parts is $4,000,000.00. The City also received a grant in the amount of $100,000.00 from the Ohio Department of Natural Resources (ODNR) to help supplement the cost of this purchase. The City share is budgeted within The Division of Refuse Collection 2011Capital Improvement Budget and the grant funding will be authorized within the General Government Grant Fund. This ordinance authorizes an expenditure of $4,100,000.00 for the purchase and delivery of approximately 99,000 64-gallon containers and miscellaneous parts.
Title
To authorize the Director of Finance and Management to establish a purchase order with Toter, Incorporated for the purchase of mechanized collection containers and parts for the proposed citywide recycling program for the Division of Refuse Collection, per the terms and conditions of the pending Universal Term Contract being legislated under Ordinance No. 2000-2011; and to authorize the expenditure of $4,100,000.00 or so much thereof as may be needed from the Refuse Collection G.O. Bonds Fund and the General Government Grant Fund and to declare an emergency. ($4,100,000.00)
Body
WHEREAS, the Division of Refuse Collection has determined the need for approximately 230,000 64-gallon containers and container parts for use in the yard waste and recycling program; and
WHEREAS, a citywide Universal Term Contract with Toter, Incorporated is in the process of being established for the purchase and delivery of said containers and container parts under ordinance 2000-2011; and
WHEREAS, the purchase of these containers constitutes part of the Division's scheduled program implementation and is a budgeted expense within the division's 2011 Capital Improvement Budget; and
WHEREAS, the City has received a grant from the Ohio Department of Natural Resources in the amount of $100,000.00 to supplement the cost of these containers; and now, therefore
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service and Transportation in that it is immediately necessary to pass this ordinance as an emergency measure because of the need to allow the City to expedite the execution of the contract and associated purchase order for the city's recycling containers; for the preservation of the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase order in the amount of $4,100,000.00 with Toter, Incorporated, 841 Meacham Road, Statesville, NC, 28677, for the purchase of approximately 99,000 64-gallon containers and miscellaneous parts in accordance with the terms and conditions of a pending universal term contract (UTC) which being established for this purpose after passage of Ordinance 2000-2011.
SECTION 2. That to pay the cost of the aforementioned purchase orders, the expenditure of $4,100,000.00 or so much thereof as may be needed be and hereby authorized for the Department of Public Service, Division of Refuse Collection, 59-02, from the Refuse G.O. Bonds Fund, No. 703, and General Government Grants Fund, No. 220, as follows:
Fund / Project / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100011 / Mechanized Collection Equipment - Recycling Containers / 06-6651 / 730111 / $4,000,000.00
Fund / Grant / O.L. 01-03 Codes / OCA code / Amount
220 / 591184-100000/ 2011 ODNR Community Development / 06-6651 / 591184 / $100,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.