Explanation
BACKGROUND: For the option to purchase Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets for the Department of Public Utilities, Division of Electricity. The term of the proposal option contract would through October 31, 2006. The Purchasing Office opened formal bids on September 1, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001728. Eighteen bids were solicited (MAJ 17, MBE:0, FBE:1); Seven (MAJ: 6, FBE: 1) bids were received.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 4 contracts to the lowest, responsive, responsible and best bidders:
Becker Electric, MAJ, CC#310553243, $98,368.57
Bayside Supply, LLC., FBE, CC#311768289, $21,006.00
Graybar Electric Co. MAJ, CC#130794380, $17,143.64
Edison Equipment, MAJ, CC#311789912, $13,810.00
There was a large price discrepancy on items 20. GE Supply bid a unit price of $48.00. Becker Electric Bid $571.15. Upon clarification from the companies, it was determined that GE supply did not bid the item required. Therefore, Becker Electric is the recommended awarded vendor of this item as the lowest, responsive bidder.
No bids were received for items 22 and 33. These items will be solicited informally, as needed
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Electricity will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into four contracts for the option to purchase Aluminum, Fiberglass, and Cast Iron Poles and Aluminum Bases and Brackets with Becker Electric, Bayside Supply, LLC., Graybar Electric and Edison Equipment, LLC. , to authorize the expenditure of four dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 1, 2005 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure street lights are supplied without interruption to new and existing street projects, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities/Division of Electricity in that it is immediately necessary to enter into a contract(s) for an option to purchase Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Aluminum, Fiberglass, and Cast Iron Poles and Aluminum Bases and Brackets in accordance with Solicitation No. SA001728 as follows:
Becker Electric, Items: 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 13, 14, 15, 16, 17, 18, 20, 21, 25, 26, 30, 31, 32, 34, 35, 36, 37, 38, 39, 40, 41, 47, 48, 49, 51, 54, 55, 56, 57, 58, 59, 60, 61, 62, 63, 64, 65, 66, 71, 73, and 77. Amount: $1.00
Bayside Supply, LLC., Items 23, 28, 29, 42, 43, 67, 68, 69, 72, 74, 76 and 78. Amount: $1.00
Graybar Electric Company, Items: 19, 24, 27, 44, 45, 46, 53 and 79. Amount: $1.00
Edison Equipment, LLC., Items: 7, 50, 52, 70, and 75. Amount $1.00.
SECTION 2. That the expenditure of $4.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.