Explanation
BACKGROUND: For the option to purchase Personal Computer Repair Parts for all City agencies. The term of the proposed UTC option contract would be two years with two additional one year renewal options upon agreement by both parties. Contract is through April 30, 2008. The Purchasing Office opened formal bids on March 16, 2006.
Total Estimated Annual Expenditure: $200,000.00. Neither of these companies are included in the Federal Excluded Parties listing or the Auditor of State's Findings for Recovery database.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Solicitation No. SA001902) Three hundred four (REG:275, M1A:23, F1:6) bids were solicited; nine (REG:9) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
Columbus Micro Systems, MAJ, CC#31-1244849 Expires 5/4/2007
Multiwave, MAJ, CC#33-0767278 Expires 5/17/2007
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Personal Computer Repair Parts with Columbus Micro Systems and Multiwave, to authorize the expenditure of two dollars to establish the contracts from the Universal Term Contract Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 16, 2006 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure personal computer repair parts are supplied without interruption this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase personal computer repair parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Personal Computer Repair Parts in accordance with Solicitation No. SA001902 as follows:
Columbus Micro Systems: All Items: Amount: $1.00
Mutliwave: All Items: Amount: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the Universal Term Contract Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.