Explanation
BACKGROUND: The Division of Police Crime Lab has a need for one (1) LEEDS Firearms and Toolmarks Comparison Microscope and two (2) LEEDS LCF-CMOS5 cameras for existing microscopes to help improve the efficiency and operation of the Firearms Section. These items will aid in the comparison of bullets and cartridge casings as well as take images of the striations of known and unknown items that are used in case documentations to support the conclusion of the comparisons, thus aiding in prosecutions which require strict adherence to rules of evidence and established, mandatory timeliness. This ordinance authorizes the Director of Finance and Management to purchase one (1) LEEDS Firearms and Toolmarks Comparison Microscope and two (2) LEEDS LCF-CMOS5 cameras for the existing LEEDS LCF Comparison Microscopes that need replaced.
BID INFORMATION: LEEDS Precision Instruments, Inc. is the sole source provider of this comparison microscope and its cameras; therefore, this contract is being awarded pursuant to the sole source provisions of Chapter 329 of City Code. LEEDS Precision Instruments, Inc. is the only manufacturer of the LEEDS Firearms and Toolmarks Comparison Microscopes and supplies, and is an ISO 17025 accredited facility for calibration for magnification matching and all measurement functions. The Crime Lab Firearms Section already has existing LEEDS Firearms and Toolmarks Comparison Microscopes, cameras, and accessories thus an alternate item would not be compatible with the existing equipment.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY DESIGNATION: Emergency legislation is requested to supply the crime lab with the necessary tools to further improve efficiency and operations within the Firearms Section and to purchase one (1) LEEDS Firearms and Toolmarks Comparison Microscope and two (2) LEEDS LCF-CMOS5 cameras for the existing LEEDS LCF Comparison Microscopes that need replaced as soon as possible.
FISCAL IMPACT: The purchase of the one (1) LEEDS Firearms and Toolmarks Comparison Microscope and two (2) LEEDS LCF-CMOS5 cameras for the existing LEEDS LCF Comparison Microscopes at $86,491.00 will be facilitated using the Law Enforcement Contraband Seizure Fund.
Title
To authorize and direct the Director of Finance and Management to enter into contract with LEEDS Precision Instruments, Inc. for the purchase of a LEEDS Firearms and Toolmarks Microscope and two LEEDS LCF-CMOS5 cameras for the existing LEEDS LCF Comparison Microscopes for the Division of Police Crime Lab, in accordance with the sole source procurement provisions of City Code; to authorize the expenditure of $86,491.00 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($86,491.00)
Body
WHEREAS, the Division of Police Crime Lab in the Department of Public Safety needs to purchase one (1) LEEDS Firearms and Toolmarks Comparison Microscope and two (2) LEEDS LCF-CMOS5 cameras for the existing LEEDS LCF Comparison Microscopes that need; and,
WHEREAS, LEEDS Precision Instruments, Inc. is the sole source provider of the LEEDS Firearms and Toolmarks Comparison Microscope and LCF-CMOS5 cameras; and,
WHEREAS, this contract is being awarded pursuant to the provisions of Chapter 329 of City Code relating to sole source procurement; and,
WHEREAS, funds are budgeted through the Law Enforcement Contraband Seizure Fund and will be used for the purchase of one (1) LEEDS Firearms and Toolmarks Comparison Microscope and two (2) LEEDS LCF-CMOS5 cameras for the existing LEEDS LCF Comparison Microscopes; and,
WHEREAS, it is in the best interest of the City to enter said agreement in accordance with the relevant sole source provisions of the City of Columbus Code; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase one (1) LEEDS Firearms and Toolmarks Comparison Microscope and two (2) LEEDS LCF-CMOS5 cameras for the existing LEEDS LCF Comparison Microscopes as soon as possible for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with LEEDS Precision Instruments, Inc. for the purchase of one (1) LEEDS Firearms and Toolmarks Comparison Microscope and two (2) LEEDS LCF-CMOS5 cameras for the existing LEEDS LCF Comparison Microscopes for the Division of Police Crime Lab.
SECTION 2. That the expenditure of $86,491.00, or so much thereof as may be needed, is hereby authorized in object class 06 Capital Outlay and object class 02 Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.