Explanation
Background: This ordinance will authorize the appropriation, transfer and expenditure of $110,000.00 in conjunction with the purchase of ball diamond clay and infield conditioner that will be used toward improvements to the Berliner Park Athletic Complex and to amend the 2007 Capital Improvements Budget Ord. #0733-2007. Four hundred fifty (450) tons of ball diamond clay mixture and five hundred fifty (550) tons of red infield conditioner will be purchased to use on the ball diamonds and infields at Berliner Park in preparation for the NSA Girl's Fast Pitch Softball Tournament. The clay will be used to fill in the diamonds, concentrating on all of the wear and tear spots while the top dressing will be used on all of the thirty-one (31) diamonds as well as the infields. The 2008 NSA Girls Softball Tournament is scheduled from July 19 through 27. Roughly 340 teams from Canada, Florida and the Western United States, all accompanied by family and friends, are expected to participate in this year's tournament. In 2006, it was estimated that around $9.5 million dollars was injected into the City's economy from this tournament.
In order to have the materials delivered prior to June 1, 2008, the Department wishes to establish a blanket auditor's certificate in the amount of $110,000.00 while the Purchasing Office executes the bidding procedures. This ordinance will authorize the Purchasing Office to enter into contract with the lowest, most responsive bidder once the procedures are complete.
Emergency action is requested in order to allow the Department to order the materials in time for a June 1, 2008 delivery. These materials will be used for improvements to the Berliner Park Athletic Complex for the Girls Fast Pitch Softball Tournament.
Fiscal Impact: $110,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund to meet the financial obligation of these expenditures. The amount of $110,000.00 is being transferred within the Recreation and Parks Permanent Improvement Fund, as shown in Section 2 of this Ordinance.
Title
To authorize the appropriation, transfer and expenditure of $110,000.00 within the Recreation and Parks Permanent Improvement Fund for materials in conjunction with the Berliner Park Athletic Complex improvement project, to amend the 2007 Capital Improvements Budget, and to declare an emergency. ($110,000.00)
Body
WHEREAS, ball diamond clay and infield conditioner are necessary for improvements to the thiry one (31) diamonds and fields at the Berliner Park Athletic Complex; and
WHEREAS, these improvements need to be completed prior to the NSA Girls Fast Pitch Softball Tournament; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer, appropriate and expend these funds in order to allow the Department to order the materials in time for a June 1, 2008 delivery and for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the purchase of ball diamond clay and red infield conditioner are necessary for the improvements to the fields at the Berliner Park Athletic Complex.
Section 2. That the amount of $110,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
Fund Proj. Object
Type Dept. Fund No. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 747999 6621 900747 $110,000.00
Section 3. That the transfer of $110,000.00 within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the proper project account for various facility renovations for the Recreation and Parks Department as follows:
FROM:
Fund Proj. Proj. Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 747999 Unallocated 6621 900747 $110,000.00
Balance
TO:
Fund Proj. Proj. Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 510017 Park 6621 640862 $110,000.00
Renovations
Section 4. That the expenditure of $110,000.00 or so much thereof as may be necessary, be and is hereby authorized from the unallocated balance of the Recreation and Parks Permanent improvement Fund 747 as follows, to pay the cost thereof. All material acceptance and delivery of contracts will be based on Columbus City Codes and will be administered through the City's Purchasing Office. City Council recognizes that this ordinance does not identify the vendors to whom the contracts will be awarded and understands that by passing this Ordinance, the Recreation and Parks Director will have the final decision in determining the lowest, best responsive and responsible bidder for the contracts.
Fund Proj. Proj. Object OCA
Type Dept. Fund No. Name Level 3 Code Amount
Cap. Proj. 51-01 747 510017 Facility 6621 640862 $110,000.00
Renovations
Section 5. That the 2007 Capital Improvement Budget Ordinance No. 0733-2007 is hereby amended as follows in order to provide sufficient budget authority for previosly approved legislation:
CURRENT:
Fund 747 Project 747999/ Unallocated Balance / $278,551
Fund 747 Project 510017 / Park and Playground Development / $175,796
AMENDED TO:
Fund 747 Project 474999 / Unallocated Balance / $168,551
Fund 747 Project 510017 / Park and Playground Development / $285,796
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project, that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.