Explanation
BACKGROUND:
Need: The Division of Police needs to purchase hull Insurance (property damage and liability insurance) for its six MD 500E helicopters. Since the cost of the new helicopters is approximately 1 million each, it is critical that insurance be purchased to protect the City's investment.
Bid Information: The Division of Police advertised formally bids for helicopter insurance. SA001844, Helicopter Insurance was opened December 12, 2005. Two responses were received. AON Risk Services was $180,228.00 with a profit commission of $16,788.00 and NationAir Insurance Agencies was $170,208.00 with a profit commission of $15,265.00. Both companies met all the requirements in the bid specifications. A contract should be awarded to NationAir Insurance Agencies as the lowest, most responsive, responsible bidder.
Contract Compliance No: 43-1188120
Emergency Designation: Emergency legislation is requested so insurance can be put into effect as soon as possible. Current insurance expires February 8, 2006.
FISCAL IMPACT: $185,000.00 is budgeted in the Police's General Fund budget for helicopter insurance. With the renewable discount, no claims bonus, there should be a surplus in this object.
Title
To authorize and direct the Safety Director to enter into contract for the purchase of hull and liability insurance for the Division of Police's helicopters, to authorize the expenditure of $170,208.00 from the General Fund; and to declare an emergency. ($170,208.00)
Body
WHEREAS, the Division of Police needs to purchase hull and liability insurance for its helicopters; and
WHEREAS, formal bids for the purchase of helicopter insurance was opened by the Division of Police on December 12, 2005; and
WHEREAS, NationAir Insurance Agencies, insurance broker, was the most responsive and responsible bidder received per specification; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to enter into contract for the purchase of insurance for six helicopters so that the policies can go into effect as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Safety Director be and is hereby authorized and directed to enter into contract with NationAir Insurance Agencies Insurance Agencies Insurance Agencies for the purchase of hull and liability insurance for the Division of Police's helicopters.
Section 2. That the expenditure of $170,208.00 or so much thereof as may be needed; be and the same is hereby authorized as follows:
Div. SUB-FD Obj. Level One Obj. Level Three OCA Code
30-03 010 03 3392 300707
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect, and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.