Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with General Maintenance & Engineering for the renovation of the roof and masonry for the Division of Police, Substation No. 5, 1371 Cleveland Avenue.
The original contract was authorized by Ordinance No. 1164-2010, passed July 28, 2010, in the amount of $281,993.00. The original contract authorized the removal of the existing roofing system, installation of the modified bitumen system, masonry, mold abatement, window demolition, minor carpentry, drywall, painting, and installation of carpet and floor tile.
This modification is necessary due to unforeseen water penetration remediation and anchoring for exterior masonry. Due to the fact that General Maintenance & Engineering was awarded the original contract, a modification with General Maintenance & Engineering is the logical and most expeditious option. It is not be in the best interest of the City to re-bid this contract as we would likely have to pay additional monies for contractor mobilization and some current renovations would need to be stopped until a new contract is established. Prices already established in the contract were used to determine the cost of this modification.
Emergency Action is requested so that the roof and masonry renovation can occur immediately.
General Maintenance & Engineering Contract Compliance No. 31-4188545, expiration date May 19, 2012.
Fiscal Impact: The cost of this modification is $138,298.00. This ordinance authorizes an expenditure of $138,298.00 from the Safety Voted Bond Fund, where there are sufficient funds to cover this expense. The original contract was $281,993.00. With this modification, the total cost of this contract will be $420,291.00.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with General Maintenance & Engineering for the renovation of the roof and masonry for the Division of Police, Substation No. 5 at 1371 Cleveland Avenue; to authorize the expenditure of $138,298.00, from the Safety Voted Bond Fund; and to declare an emergency. ($138,298.00)
Body
WHEREAS, Ordinance No. 1164-2010, passed July 28, 2010, authorized the original contract with General Maintenance & Engineering for the replacement of the roof and masonry for the Division of Police, Substation No. 5, 1371 Cleveland Avenue; and
WHEREAS, it is necessary to modify said contract due to water penetration remediation and anchoring for exterior masonry; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract for the renovation of the roof and masonry for the Division of Police, Substation No. 5, 1371 Cleveland Avenue, so that roof and masonry work can occur without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with General Maintenance & Engineering for roof and masonry work for the Division of Police, Substation No. 5 at 1371 Cleveland Avenue.
SECTION 2. That the expenditure of $138,298.00, or so much as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $138,298.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in this preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.