Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Unifacs Steel Works LLC to provide Specialized Machining and Fabrication for various Divisions of the Department of Public Utilities, FEM Project No. 0104.4. Current facilities to be serviced are Division of Sewerage and Drainage (DOSD) facilities. Additional Department of Public Utilities facilities may be added in the future.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329 (SA004055). Sixty (60) vendors (50 MAJ, 8 MBE, 2 FBE) were solicited and one (1) proposal (1 MAJ), from Unifacs Steel Works LLC, was received on August 24, 2011. The proposal was reviewed based on quality and feasibility and Unifacs Steel Works LLC was determined to be qualified to provide the services for the Specialized Machining and Fabrication project, for which the Division Administrator has concurred. The recommended award amount for the initial year of this contract is $125,000.00. The contract is for one (1) year with the option to renew for two (2) additional years, on a year to year basis
SUPPLIER: Unifacs Steel Works LLC (311203781), Expires November 6, 2011
Unifacs Steel Works LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: There is sufficient budget authority in the Sewerage System Operating Fund for this expenditure. The contract amount will be utilized to provide services under this contract for the various DOSD facilities.
Prior Year Expenditures from Sewerage System Operating Fund
2010 - $14,848.00
2009 - $53,470.00
2008 - $14,345.15
Title
To authorize the Director of Public Utilities to enter into a contract with Unifacs Steel Works LLC to provide Specialized Machining and Fabrication for the Department of Public Utilities, and to authorize the expenditure of $125,000.00 from the Sewer Systems Operating Fund. ($125,000.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for Specialized Machining and Fabrication services; and
WHEREAS, one proposal was received and reviewed by the Department of Public Utilities on August 24, 2011, Solicitation SA004055, for Specialized Machining and Fabrication for the Department of Public Utilities, FEM Project No. 0104.4; and
WHEREAS, a contract is being established with Unifacs Steel Works LLC based upon the proposal received; and
WHEREAS, the contract amount will be utilized to provide services under this contract for the various Division of Sewerage and Drainage facilities; and
WHEREAS, the Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a contract with Unifacs Steel Works LLC for Specialized Machining and Fabrication for the Department of Public Utilities, FEM Project No. 0104.4, at the earliest possible date for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Specialized Machining and Fabrication for the various Divisions of the Department of Public Utilities, FEM Project No. 0104.4 in the amount of $125,000.00 with Unifacs Steel Works LLC, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $125,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Dept/Div 60-05, OCA 605378, Object Level One: 03, Object Level Three: 3374, to pay the cost of this contract.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.