Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Company, in the amount of $3,549,262.60; to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $534,500.00; to authorize the City Auditor to transfer a total of $3,496,939.61 within the Storm Sewer Bond Fund; and to transfer $128,422.90 from the Storm Sewer System Reserve Fund to the Storm Sewer Bond Fund; all in connection with the Woodland/5th Avenue Drainage Stormwater System Improvements Project. This is a joint project with the Stormwater Management Section within the Sewerage and Drainage Division and the Department of Development. The Stormwater Management Section is contracting for the entire amount and the Development Department will reimburse for their portion after the bond sale. Stormwater Management Section's portion is $3,891,949.60 and the Department of Development's portion is $191,813.00, for a total of $4,083,762.60.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on July 27, 2005. These bids were received from Complete General Construction Company, $3,549,262.60; George J. Igel & Sons, $3,904,598.16; and Kokosing Construction Co., $4,859,149.63. The lowest and best bid was from Complete General Construction Company. Additional information regarding each bidder, description of work, contract timeframe and detailed amounts can be found on the attached Legislation Information Form.
3. EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this urgently needed stormwater infrastructure improvement.
4. FISCAL IMPACT: This legislation includes a transfer of funds within the Storm Sewer Bond Fund and a transfer of funds from the Storm Sewer System Reserve Fund to the Bond Fund as a temporary measure until such time as the proceeds from a bond sale can be made available. There is sufficient authority for the expenditures associated with this project.
Title
To authorize the Director of Public Utilities to execute a construction contract with Complete General Construction Company; to provide for payment of inspection, material testing and related services to the Transportation Division for the Woodland/5th Avenue Drainage Stormwater System Improvements Project; to authorize the transfer of $3,496,939.61 within the Storm Sewer Bond Fund; to authorize the transfer, appropriation, and expenditure of $128,422.90 from the Storm Sewer System Reserve Fund to the Storm Sewer Bond Fund; to authorize the expenditure of $4,083,762.60 within the Storm Sewer Bond Fund; for the Division of Sewerage and Drainage; and to declare an emergency. ($4,083,762.60)
Body
WHEREAS, three bid proposals were received and publicly opened in the offices of the Director of Public Utilities on July 27 2005 for the construction of the Woodland/5th Avenue Drainage Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Woodland/5th Avenue Drainage Stormwater System Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Storm Sewer Bond Fund; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds from the Storm Sewer System Reserve Fund to the Storm Sewer Bond Fund; and
WHEREAS, significant flooding and other stormwater problems have been identified through customer complaints for the area covered by this project; and
WHEREAS, the Division of Sewerage and Drainage, Stormwater Management Section is contracting for the entire amount for this project, the Department of Development will reimburse said division for their portion of $191,813.00; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Sewerage and Drainage, Department of Public Utilities, and Department of Development, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract for construction services for the Woodland/5th Avenue Drainage Stormwater System Improvements Project to mitigate the significant flooding and other stormwater problems; in an emergency manner in order to allow for the immediate commencement of this urgently needed stormwater infrastructure improvements; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to transfer $3,433,549.51 within the Storm Sewer Bond Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, as follows:
TRANSFER FROM:
OCA
Project# Code Project Name Amount
610701 685701 E. Stanton Avenue SSI $ 7,215.70
610702 685702 Ole Sawmill Areawide SSI $ 22,975.02
610705 685705 Norton Court System Improvements $ 788.50
610706 685706 Marsdale Avenue Storm System $ 512.83
610713 685713 Neighborhood Stormwater Phase 7 $ 81,416.72
610715 685715 Shady Lane Road Storm Sewer $ 7,500.00
610727 685727 Kingston Avenue/3rd Street $ 18,278.51
610738 685738 Olentangy Blvd./Amazon Place Stormwater $ 5,715.00
610743 685743 Springmont Avenue Stormwater Replacement $ 15,880.00
610753 685753 Pilot Wetlands Mitigation $ 296.32
610754 685754 Southeast Industrial Park Stormwater Sys. Imp's $105,000.00
610755 685755 Parklane Avenue Stormwater System Imp's $ 20,000.00
610762 685762 General Engineering $ 58,744.72
610806 685806 Walhalla Ravine Ditch Erosion $ 50,237.19
610824 685824 Dry Run Flood Routing at Valleyview $ 10,100.87
610828 685828 Powell Ditch Improvements $138,011.27
610872 685872 Napoleon Ave./Broad Street Storm Sewer $ 83,479.58
610884 685884 Watkins Road/New World Drive $ 89,995.22
610888 685888 Dublin/Urlin Avenue SSI $ 35,347.80
610904 685904 Fairwood Avenue/Koebel Road Drainage $ 33,749.00
610933 685933 Norwood Street Drainage Imp's $ 78,948.78
610937 685937 Lockbourne Road Drainage $ 75,000.00
610940 685940 Wilson Road Drainage Imp's $ 91,321.00
610945 685945 Cleveland Avenue/Morse Road Drainage $700,000.00
610954 685954 Kilbourne Run Erosion Control $ 41,705.75
610955 685955 McKinley Avenue Reconstruction $ 14,513.00
610964 685964 Highland/Marburn Dr. Storm Sewer $ 49,576.26
610969 685969 Bliss Run Localized Drainage $ 28,370.00
610970 685970 Towers Court Detention Basin $100,000.00
610971 685971 Stelzer Road Northern Detention Basin $295,900.00
610973 685973 Idlewild Drive Storm Sewer $454,350.00
610975 685975 Stelzer Road Southern Detention Basin $598,971.49
610996 685996 Briarmeadow Drive Culvert $182,039.08
610998 685998 Neighborhood Stormwater Phase 4 $ 1,000.00
$ 3,496,939.61
TRANSFER TO:
OCA
Project# Code Project Name Amount
610974 685974 Woodland/5th Avenue Drainage $ 3,496,939.61
Section 2. That from the unappropriated monies in the Storm Sewer System Reserve Fund, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the Sum of $128,422.90, is hereby appropriated to the Division of Sewerage and Drainage, Division 60-15, Object Level 10, Object Level Three 5502, OCA Code 690001.
Section 3. That the City Auditor is hereby authorized and directed to transfer $128,422.90, from the Storm Sewer System Reserve Fund to the Storm Sewer Bond Fund No. 685, into the appropriate project account as specified within Section 4 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 4. That the expenditure of $128,422.90 is hereby appropriated for the Woodland Avenue/ Fifth Avenue Stormwater System Improvements Project within the Storm Sewer Bond Fund No. 685, Division 60-15, Object Level Three No. 6621, Project No. 610974, OCA Code 685974.
Section 5. That upon obtaining other funds for the purpose of funding the aforementioned stormwater system improvements project work, the City Auditor is hereby authorized to repay the Storm Sewer Reserve Fund the amount transferred under Sections 1 and 3, above, and said funds are hereby deemed appropriated for such purpose.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract associate the expenditure of the funds transferred under Sections 1 and 3, above.
SECTION 7. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
Section 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 10. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Woodland/5th Avenue Drainage Stormwater System Improvements Project with the lowest and best bidder, Complete General Construction Company, 1221 E. Fifth Avenue; Columbus, Ohio 43219; in the amount of $3,549,262.60 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Transportation Division; and to pay up to a maximum amount of $534,500.00 as follows: Storm - $3,382,949.60 and $509,000.00 respectively and Department of Development - $166,313.00 and $25,500.00 respectively.
Section 11. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage and Director of Development.
Section 12. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Sewer Bond Fund No. 685, Project 610974, Object Level Three 6621, OCA Code 685974, Amount $4,083,762.60.
Section 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.