Explanation
The Public Service Department, Transportation Division, is engaged in an ongoing resurfacing program. To this end it issued two (2) Requests for Proposals (RFPs) for professional engineering services associated with the City's 2006 Curb Ramps A and B projects. The purpose of this request is to secure engineering services to provide location and design for curb ramp work and other Americans with Disabilities Act (ADA)-compliant facilities in the City's rights-of-way. The engineering services are primarily targeted toward the detailed evaluation and improvements of the roadway pavement and curb associated with resurfacing. Services include the design of a new curb profile, new sidewalks and tree lawns. Curb ramps will be designed to ADA specifications. Some private drives will be affected and will require revised profiles and surfaces. The Transportation Division does not maintain the staffing level necessary to complete this work in-house.
This project was formally advertised in the City Bulletin. Proposals were due November 10, 2005. The City received proposals in response to both RFPs from seven (7) firms: ADR and Associates, Limited; CT Consultants, Incorporated; Dynotec, Incorporated; GPD Group; Michael Baker, Jr., Incorporated; Prime Engineering and Architecture, Incorporated; and Ribway Engineering Group, Incorporated; for a total of fourteen (14) minimally compliant proposals.) All of these proposals were fully evaluated by an evaluation committee that forwarded its recommendations to the Public Service Director. The Director determined that Prime Engineering & Architecture (contract compliance #31-1373357 expiring January 20, 2007) and Ribway Engineering Group (contract compliance #31-1406579 expiring August 28, 2008) submitted the lowest, best, most responsive and most responsible proposals for the A and B projects, respectively. This ordinance authorizes contracts with these firms for this purpose in the amount of $125,000.00 each or a total of $250,000.00.
Fiscal Impact: Funds for this purpose are budgeted and available within the Transportation Division's 2005 Capital Improvement Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the resurfacing project.
Emergency action is requested to expedite completion of the design work in order to maintain the proposed construction schedule.
Title
To authorize the Public Service Director to enter into contract with Prime Engineering & Architecture, Incorporated; and Ribway Engineering Group, Incorporated; for design of the 2006 Curb Ramps A and B projects, respectively; for the Transportation Division; to authorize the expenditure of $250,000.00 or so much thereof as may be necessary from the 1995, 1999, 2004 Voted Streets and Highways Fund and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Transportation Division, is engaged in an ongoing resurfacing program; and
WHEREAS, it requires engineering services to provide location and design for curb ramp work and other Americans with Disabilities Act (ADA)-compliant facilities in the City's rights-of-way; and
WHEREAS, to this end it issued two (2) Requests for Proposals (RFPs) for professional engineering services associated with the City's 2006 Curb Ramps A & B projects; and
WHEREAS, the Public Service Director determined that Prime Engineering & Architecture, Incorporated, and Ribway Engineering Group, Incorporated, submitted the lowest, best, most responsive and most responsible proposals for this work, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to enter into contract with these firms to expedite completion of the design work in order to maintain the proposed construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into contracts with Prime Engineering & Architecture, Incorporated, 470 Olde Worthington Road, Westerville, Ohio 43082; and Ribway Engineering Group, Incorporated, 350 East Broad Street, Suite 500, Columbus, Ohio 43215; for design of the 2006 Curb Ramps A and B projects, respectively; for the Transportation Division, each in the amount of $125,000.00.
SECTION 2. That the expenditure of $250,000.00 or so much thereof as may be needed be and hereby is authorized from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Project 530282.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.