Explanation
BACKGROUND: To authorize the Director of the Department of Finance and Management to enter into contract with Ricart Properties Inc for the purchase of Police Freeway cruisers. The Department of Public Safety, Division of Police needs to purchase six (6) 2013 Ford Police Interceptor SUV AWD vehicles. This purchase is necessary to replace high mileage and high maintenance traffic freeway cruisers. The purchase will be funded with the Special Income Tax funds, and will be purchased in accordance with the terms and conditions of contract number FL005148 with Ricart Properties, Inc.
There is also an additional need to appropriate $174,643.44 in the Special Income Tax fund number 430.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Ricart Properties Inc., 311282546 expires 10/11/2014.
Emergency Designation: Emergency action is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to order these vehicles and place them into service as soon as possible.
FISCAL IMPACT: This ordinance authorizes an appropriation and expenditure of $174,643.44 in the Special Income Tax Funds for the purchase of six (6) Ford Police SUV vehicles for the Division of Police.
Title
To appropriate funds in the Special Income Tax Fund, to authorize the Finance and Management Director to issue a purchase order from an existing Universal Term Contract with Ricart Properties, Inc. for the purchase of Ford SUV vehicles for the Division of Police, to authorize the expenditure of $174,643.44 from the Special Income Tax Fund; and to declare an emergency. ($174,643.44)
Body
WHEREAS, the Division of Police needs to replace marked freeway cruisers; and
WHEREAS, funds are available for appropriation for this expenditure in the Special Income Tax Funds; and
WHEREAS, the city has an universal term contract with Ricart Properties, Inc for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the purchase of police Ford SUV vehicles for the Division of Police, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to appropriate $174,643.44 within the unallocated balance of the Special Income Tax Fund as follows:
Fund Dept. No. Obj. Level (1) Obj. Level (3) OCA Amount
430 30-03 06 6650 430036 $174,643.44
Section 2. That the Director of Finance and Management be and is hereby authorized to issue a purchase order to Ricart Properties, Inc. for the purchase of six (6) 2013 Ford Police Interceptor SUV vehicles for the Division of Police on the basis of the city's universal term contract number FL005148.
Section 3. That the expenditure of $174,643.44, or so much thereof as may be needed for the purchase of 2013 Ford Police vehicles is hereby authorized as follows:
Dept No. OCA OBJ Level (1) OBJ. Level (3) Fund Amount
30-03 430036 06 6650 430 $174,643.44
Section 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.