Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the ADA Curb Ramp - Citywide Curb Ramps Package 2 project.
The work for which proposals are invited consists of building ADA curb ramps at various locations in Columbus and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 23, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 3 bids were received on July 3, 2012 (3 Majority) and tabulated on July 5, 2012 as follows:
Company Name Bid Amt City/State* Majority/MBE/FBE
Decker Construction Company $189,035.50 Columbus, OH Majority
G&G Cement Contractors $209,389.95 Columbus, OH Majority
Columbus Asphalt Paving $233,552.49 Columbus, OH Majority
*City/State is from the Ohio Secretary of State web site, which may differ from the mailing address below.
The bid documents include SP-146 which states, "It is the City's intent to fully utilize the available funding provided to its Ramp Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of $200,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $200,000.00). The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $200,000.00), best, responsive, responsible bidder per Columbus City Code Section 329."
Award is made to the lowest responsive, responsible and best bidder, Decker Construction Company, for their bid of $189,035.50, which was the lowest responsive and responsible and best bidder. The contract amount will be $200,000.00 with inspection amount of $50,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is 310983557 and expires 2/3/14.
3. FISCAL IMPACT
This project is programmed in the 2012 C.I.B and is contingent upon the 2012 bond sale.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary reconstruction to City curb ramps for the highest level of pedestrian access and safety.
Title
To authorize the Director of Public Service to enter into contract with Decker Construction Company to provide for the payment of the contract and construction administration and inspection services, in connection with the ADA Curb Ramp - Citywide Curb Ramps Package 2 project; to authorize the expenditure of $250,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Division of Design and Construction is responsible for the construction and rehabilitation of curb ramps within the City of Columbus; and
WHEREAS, it is necessary to enter into contract to provide for the construction and rehabilitation of City curb ramps as part of the ADA Curb Ramp - Citywide Curb Ramps Package 2 project; and
WHEREAS, bids were received on July 3, 2012, and tabulated on July 5, 2012, for the ADA Curb Ramp - Citywide Curb Ramps Package 2 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to perform necessary construction and rehabilitation to City curb ramps to maintain the highest level of pedestrian access and safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio, 43204 for the construction of the ADA Curb Ramp - Citywide Curb Ramps Package 2 project in the amount of up to $200,000.00 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $50,000.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100005 / ADA Curb Ramps - Repair / 06-6621 / 748705 / $200,000.00
704 / 530087-100005 / ADA Curb Ramps - Repair / 06-6687 / 748705 / $50,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.