Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to expend up to $100,800.00 to facilitate and support the mobilization and deployment of TNT Power Wash Inc. dba TNT Services for the provision of de-icing, snow, and ice removal during episodes of heavy snowfall this winter.
The Department of Public Service administers a variety of municipal services within the City of Columbus necessary for public health and safety, including de-icing, snow, and ice removal during inclement weather. With more than 90,000 lane miles of roadways to service each winter, the Department of Public Service seeks the assistance of other jurisdictions and independent contractors to supplement City crews on local roadways. This year, the Department of Public Service posted a solicitation for on-call de-icing, snow, and ice removal services. TNT Power Wash Inc. dba TNT Services responded, offering up to six (6) staffed trucks to assist during heavy snowfall. This legislation authorizes the execution of a service contract with TNT Power Wash Inc. dba TNT Services and the expenditure of up to $100,800.00 for said operations.
2. CONTRACT COMPLIANCE
The contract compliance number for TNT Power Wash Inc. dba TNT Services is CC010784, expiration date 11/19/27.
3. FISCAL IMPACT
Funds for this planned expenditure in the amount of $100,800.00 are budgeted in the Street Construction Maintenance and Repair Fund.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
The Department of Public Service posted solicitation RFQ033041 to identify prospective independent contractors with the availability and capacity to assist the Division of Infrastructure Management with de-icing, snow, and ice removal operations. Respondents, including TNT Power Wash Inc. dba TNT Services, submitted information questionnaires rather than formal proposals or bids. A waiver of the formal competitive bidding requirements of Code Chapter 329 is hereby requested to enable the Department of Public Service to execute a contract prior to the upcoming winter season.
5. EMERGENCY DESIGNATION
Emergency action is requested to ensure that the Department of Public Service can execute the contract before de-icing, snow, and ice removal is needed for this winter season.
Title
To authorize the Director of the Department of Public Service to enter into contract with TNT Power Wash Inc. dba TNT Services for the provision of de-icing, snow, and ice removal services this winter season; to waive the competitive bidding requirements of the Columbus City Code Chapter 329; to authorize the expenditure of $100,800.00 from the Street Construction Maintenance and Repair Fund for that purpose; and to declare an emergency. ($100,800.00)
Body
WHEREAS, the Department of Public Service administers a variety of municipal services within the City of Columbus necessary for public health and safety, including de-icing, snow, and ice removal during inclement weather; and
WHEREAS, since 2009, the Department of Public Service has solicited independent contractors to assist in said activities during episodes of heavy snowfall; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding requirements of Columbus City Code to allow the Department of Public Service to engage TNT Power Wash Inc. dba TNT Services to assist in de-icing, snow, and ice removal operations this winter season; and
WHEREAS, it is necessary to enter into contract with TNT Power Wash Inc. dba TNT Services to compensate the aforementioned contractor for its services; and
WHEREAS, it is necessary to authorize the expenditure of up to $100,800.00 from the Street Construction Maintenance and Repair Fund to pay for the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into said contract with TNT Power Wash Inc. dba TNT Services to ensure the department is able to execute it before de-icing, snow, and ice removal are needed for this winter season, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service is hereby authorized to enter into contract TNT Power Wash Inc. dba TNT Services for the provision of de-icing, snow, and ice removal services for this winter season.
SECTION 2. That Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of City Code Chapter 329 relating to formal competitive bidding requirements and hereby waives said section.
SECTION 3. That the expenditure of $100,800.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 03 (Services), per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.