Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - Resurfacing 2011 Project 1 (Zone 1) project.
This project involves consists of rehabilitating and resurfacing thirty-four (34) city streets and constructing 434 ADA curb ramps along those streets. The work consists of milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, and replacing curb and sidewalk associated with installation of ADA wheelchair ramps. Where warranted, the plans also call for areas of full depth pavement rehabilitation, and such other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the bid submittal documents.
The estimated Notice to Proceed date is March 28, 2011. The contract length is 120 days from the Notice to Proceed date. The project was let by the Office of Support Services through vendor services. 4 bids were received on February 10, 2011 (4 majority) and tabulated on February 11 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Shelly and Sands, Inc. $4,948,208.13 Columbus, OH Majority
Kokosing Construction Company $5,067,464.92 Columbus, OH Majority
The Shelly Company $5,144,242.80 Columbus, OH Majority
Strawser Paving $5,202,732.23 Columbus, OH Majority
Award is to be made to Shelly and Sands, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
2. CONTRACT COMPLIANCE
Shelly and Sands, Inc. contract compliance number is 314351261 and expires 2/26/12.
3. FISCAL IMPACT
Funding for this project is available within the 2010 Capital Improvement Budget in the Build America Bonds Fund and the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for the 2011 resurfacing program to begin as early as possible and perform necessary reconstruction to City streets in need of rehabilitation.
Title
To authorize the Director of Public Service to enter into contract with Shelly and Sands, Inc.; and to provide for the payment of construction administration and inspection services, in connection with the Resurfacing 2011 Project 1 (Zone 1) contract; to amend the 2010 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund and the Build America Bonds Fund; to authorize the expenditure of $5,443,028.94 from the Streets and Highways G.O. Bonds Fund and the Build America Bonds Fund; and to declare an emergency. ($5,443,028.94)
Body
WHEREAS, the Division of Design and Construction is responsible for the construction and rehabilitation of roadways within the City of Columbus; and
WHEREAS, it is necessary to enter into contract to provide for the rehabilitation of these City streets as part of the Resurfacing - Resurfacing 2011 Project 1 (Zone 1) project; and
WHEREAS, bids were received on February 10, 2011, and tabulated on February 11, 2011, for the Resurfacing - Resurfacing 2011 Project 1 (Zone 1) project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to maintain an accelerated project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio, 43223 for the construction of the Resurfacing - Resurfacing 2011 Project 1 (Zone 1) project in the amount of $4,948,208.13 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $494,820.81.
SECTION 2. That the 2010 Capital Improvement Budget authorized by ordinance 0564-2010 be and is hereby amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 530020-100000 / Street Equipment / $4,247,478.00 / ($498,380.00) / $3,749,098.00
704 / 530301-100008 / Bridge Rehabilitation - Sylvan Culvert / $406,518.00 / ($16,749.00) / $389,769.00
704 / 530301-100015 / Bridge Rehabilitation - Major Bridge Rehabilitation / $2,432,293.00 / ($1,465,294.00) / $966,999.00
704 / 540002-100026 / Bikeway Development - Pavement Markings / $250,000.00 / ($63,600.00) / $186,400.00
746 / 530086-100005 / Intersection Improvements - Livingston Avenue / $400,000 / ($400,000.00) / $0.00
746 / 530103-100026 / Arterial Street Rehab - Alum Creek Phase B / $216,800.00 / ($216,800.00) / $0.00
746 / 530104-100003 / Alley Rehabilitation - Downtown SID / $550,000.00 / ($550,000.00) / $0.00
746 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection / $88,405.00 / ($88,405.00) / $0.00
746 / 530161-100073 / Roadway Improvements - Tech Center South / $1,640,000.00 / ($1,640,000.00) / $0.00
746 / 540002-100015 / Bikeway Development - Hilltop Connector / $600,000.00 / ($503,803.00) / ($96,197.00)
704 / 530282-100060 / Resurfacing - Zone 1 / $0.00 / $2,044,022.00 / $2,044,022.00
746 / 530282-100060 / Resurfacing - Zone 1 / $0.00 / $3,399,008.00 / $3,399,008.00
SECTION 3. That the Transfer of cash and appropriation within the Gov'l Build America Bonds Fund be authorized as follows:
Division of Design and Construction, Dept-Div 59-12:
Transfer from:
aFund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 / Street Equipment / 06-6600 / 591246 / $498,379.52
704 / 530301-100008 / Bridge Rehabilitation - Sylvan Culvert / 06-6600 / 743108 / $16,748.49
704 / 530301-100015 / Bridge Rehabilitation - Major Bridge Rehabilitation / 06-6600 / 760115 / $1,465,293.64
704 / 540002-100026 / Bikeway Development - Pavement Markings / 06-6600 / 740226 / $63,600.00
746 / 530086-100005 / Intersection Improvements - Livingston Avenue / 06-6600 / 768605 / $400,000.00
746 / 530103-100026 / Arterial Street Rehabilitation - Alum Creek Phase B / 06-6600 / 760326 / $216,800.00
746 / 530104 -100003 / Alley Rehabilitation - Downtown SID / 06-6600 / 761335 / $550,000.00
746 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection / 06-6600 / 766171 / $88,405.00
746 / 530161-100073 / Roadway Improvements - Tech Center South / 06-6600 / 766173 / $1,640,000.00
746 / 540002-100015 / Bikeway Development - Hilltop Connector / 06-6600 / 760215 / $503,802.29
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100060 / Resurfacing - Zone 1 / 06-6631 / 748260 / $2,044,021.65
746 / 530282-100060 / Resurfacing - Zone 1 / 06-6631 / 768260 / $3,399,007.29
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $5,443,028.94 or so much thereof as may be needed, is hereby authorized to be expended from the Build America Bonds Fund, No. 746 and the Streets & Highways GO Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100060 / Resurfacing - Zone 1 / 06-6631 / 748260 / $2,044,021.65
746 / 530282-100060 / Resurfacing - Zone 1 / 06-6631 / 768260 / $3,399,007.29
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.