Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Double Z Construction for the Bridge Rehabilitation - James Road over Mason Run project for the Division of Design and Construction.
This project consist of structure replacement, approach pavement and guardrail work for the existing bridge on North James Road over Mason Run.
The estimated Notice to Proceed date is August 1, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on June 5, 2012, (3 majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Double Z Construction $316,190.60 Columbus, OH Majority
Complete General Construction Co. $321,944.92 Columbus, OH Majority
Jack Conie & Sons $398,712.82 Columbus, OH Majority
Award is to be made to Double Z Construction, as the lowest responsive and responsible and best bidder. The contract amount will be for $316,190.60.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction.
2. CONTRACT COMPLIANCE
The contract compliance number for Double Z Construction is 311788042 and expires 12/02/2012.
3. FISCAL IMPACT
Funding for this project is available within the Bridge Rehabilitation project within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with Double Z Construction for the Bridge Rehabilitation - James Road over Mason Run project; to provide for the payment of inspection services in connection with the project; to amend the 2012 C.I.B; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of up to $347,809.66 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($347,809.66)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bridge Rehabilitation - James Road over Mason Run project; and
WHEREAS, work on this project consists of structure replacement, approach pavement and guardrail work for the existing bridge on North James Road over Mason Run.; and
WHEREAS, bids were received on June 5, 2012, and tabulated on June 6, 2012; and
WHEREAS, Double Z Construction will be awarded the contract for the Bridge Rehabilitation - James Road over Mason Run project; and
WHEREAS, it is necessary to provide for construction inspection; and
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget to establish authority in the correct project detail; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately for the rehabilitation of this bridge to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Double Z Construction, 2550 Harrison Rd, Columbus, Ohio, 43204, for the construction of the Bridge Rehabilitation - James Road over Mason Run project in an amount up to $316,190.60 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $31,619.06.
SECTION 2. That the 2012 C.I.B. authorized within ordinance 0368-2012 be amended as follows to establish funding in the correct project to ensure proper accounting practices:
Fund / Project / Project Name / Current C.I.B. / Amendment / C.I.B. as amended
704 / 530301-100016 / Bridge Rehabilitation - State Route (Carryover) / $400,000.00 / (347,810.00) / $52,190.00
704 / 530301-161263 / Bridge Rehabilitation - James Road Over Mason Run (Carryover) / $0.00 / $347,810.00 / $347,810.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, Number 704 be authorized as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-100016 / Bridge Rehabilitation - State Route / 06-6600 / 743116 / $347,809.66
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-161263 / Bridge Rehabilitation - James Road Over Mason Run / 06-6600 / 740163 / $347,809.66
SECTION 4. That for the purpose of paying the cost of this contract and inspection, the sum of $347,809.66 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530301-161263 / Bridge Rehabilitation - James Road Over Mason Run / 06-6621 / 740163 / $316,190.60
704 / 530301-161263 / Bridge Rehabilitation - James Road Over Mason Run / 06-6687 / 740163 / $31,619.06
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.