City of Columbus - File #: 0372-2009

• File #: 0372-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/4/2009
• In control: Finance & Economic Development Committee
• On agenda: 3/30/2009
• Final action: 4/1/2009
• Title: To authorize the Finance and Management Director to enter into a contract for the Facilities Management Division with Winnscapes for landscape maintenance for various City facilities; to authorize the expenditure of $58,959.00 from the General Fund; and to declare an emergency. ($58,959.00)

Date	Ver.	Action By	Action	Result
4/1/2009	1	CITY CLERK	Attest
3/31/2009	1	MAYOR	Signed
3/30/2009	1	Columbus City Council	Approved	Pass
3/30/2009	1	COUNCIL PRESIDENT	Signed
3/20/2009	1	CITY ATTORNEY	Reviewed and Approved
3/20/2009	1	Finance Drafter	Sent to Clerk's Office for Council
3/20/2009	1	Finance Drafter	Sent to Clerk's Office for Council
3/19/2009	1	Auditor Reviewer	Reviewed and Approved
3/19/2009	1	CITY AUDITOR	Reviewed and Approved
3/19/2009	1	Finance Drafter	Sent for Approval
3/19/2009	1	EBOCO Reviewer	Sent for Approval
3/19/2009	1	ODI DIRECTOR	Reviewed and Approved
3/19/2009	1	Finance Drafter	Sent for Approval
3/18/2009	1	Finance Reviewer	Reviewed and Approved
3/18/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/18/2009	1	Finance Drafter	Sent for Approval
3/4/2009	1	Finance Drafter	Sent for Approval
3/4/2009	1	Finance Drafter	Sent for Approval
3/4/2009	1	Finance Drafter	Sent for Approval
3/4/2009	1	Finance Drafter	Sent for Approval
3/4/2009	1	Finance Reviewer	Reviewed and Approved
3/4/2009	1	Finance Reviewer	Reviewed and Approved
3/4/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND:  This ordinance authorizes the Finance and Management Director to enter into a contract for the Facilities Management Division with Winnscapes for landscape maintenance.  Landscape maintenance is to be performed at the I-71 Complex located at 757 Carolyn Avenue/750 Piedmont Road, the Health Department at 240 Parsons Avenue, the Police Academy at 1000 North Hague Avenue, the Strategic Response Bureau at 1120 Morse Road, the East Side Health Center at 1180 East Main Street, Police Sub-Stations located at 333 West Town Street, 1371 Cleveland Avenue, 960 East Main Street, 2500 Park Crescent, 248 East 11^th Avenue, the Central Safety Building at 120 East Marconi Boulevard, and the Police Lot at Marconi/Long Street.  The term of this contract is April 16, 2009 through April 15, 2010.  The contract was bid with four annual renewal options.    

Formal bids were solicited and bids were opened on November 10, 2008 as follows (0 MBE, 0 FBE):      

Winnscapes            $74,487.54

EMI                  $82,313.00

The Facilities Management Division recommends the bid be awarded to the most responsive and responsible bidder, Winnscapes.  

Emergency action is requested so that lawn maintenance may be continued without interruption.  

Fiscal Impact:  The Facilities Management Division budgeted $97,335.00 in the 2009 General Fund Budget for snow removal and landscape maintenance.   This ordinance authorizes an expenditure of $58,959.00 for landscape maintenance only.  

Winnscapes Contract Compliance Number 31-1313521 Expiration date July 24, 2009

Title

To authorize the Finance and Management Director to enter into a contract for the Facilities Management Division with Winnscapes for landscape maintenance for various City facilities; to authorize the expenditure of $58,959.00 from the General Fund; and to declare an emergency.  ($58,959.00)

Body

WHEREAS, it is necessary to provide landscape maintenance at the I-71 Complex located at 757 Carolyn Avenue/750 Piedmont Road, the Health Department at 240 Parsons Avenue, the Police Academy at 1000 North Hague Avenue, the Strategic Response Bureau at 1120 Morse Road, the East Side Health Center at 1180 East Main Street, Police Sub-Stations located at 333 West Town Street, 1371 Cleveland Avenue, 960 East Main Street, 2500 Park Crescent, 248 East 11^th Avenue, the Central Safety Building at 120 East Marconi Boulevard, and the Police Lot at Marconi/Long Street; and

WHEREAS, the Facilities Management Division solicited formal bids for landscape maintenance; and

WHEREAS, bids were opened on November 10, 2008; and

WHEREAS, Winnscapes submitted the most responsive and responsible bid for landscape maintenance; and

WHEREAS, the Facilities Management Division recommends the acceptance of the bid for landscape maintenance submitted by Winnscapes; and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for the Facilities Management Division with Winnscapes for the landscape maintenance at various City locations so that such services can continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into a contract for the Facilities Management Division for landscape maintenance with Winnscapes at various City facilities.

SECTION 2.  That the expenditure of $58,959.00, or so much thereof may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Dept/Div: 45-07

Fund: 010

OCA Code: 450044

OL1: 03

OL3: 3377

Amount: $58,959.00

SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.