Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase transformers for the Division of Power and Water (Power). K-Rated Subway Transformers are needed to replenish stock for maintenance and new customer services.
The Purchasing Office advertised and solicited competitive bids for the purchase of Transformers for the Division of Power and Water in accordance with Section 329.06 (SA003662). Forty-eight (48) vendors were solicited: forty-six (46) MAJ; one (1) MBR; and one (1) M1A. Four (MAJ) bids were received and opened on August 26, 2010.
A contract award is recommended to Van Tran Industries, in the amount of $79,470.00 based upon the lowest, responsive and responsible bid received. Attached is a bid evaluation sheet showing bid prices as well as the copper and core loss for each transformer included in this solicitation. The copper and core loss figures establish material quality and are used to evaluate bids.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: Van Tran Industries, 742568917, expires 9/16/2012
FISCAL IMPACT: $183,550 was budgeted for the purchase of transformers in the 2010 Electricity Operating Fund budget. $334,244.00 was encumbered in 2009 and $309,083 was encumbered in 2008 from the Electricity Operating Fund for the purchase of transformers.
Title
To authorize the Finance and Management Director to enter into a contract with Van Tran Industries for the purchase of Transformers for the Division of Power and Water and to authorize the expenditure of $79,470.00 from the Electricity Operating Fund. ($79,470.00)
Body
WHEREAS, the Department of Public Utilities, Division of Power and Water, has a need to purchase Transformers to replenish stock for maintenance and new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on August 26, 2010; and
WHEREAS, it is recommended that a contract be awarded to Van Tran Industries based upon the lowest, responsive, responsible and best bid; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract with Van Tran Industries to purchase Transformers based upon the lowest, responsive, responsible and best bids received August 26, 2010, SA003662, in the amount of $79,470.00.
SECTION 2. That to pay the cost of the aforesaid purchase, the expenditure of $79,470.00, or so much thereof as may be needed, is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07, OCA 606723, Object Level Three Code 6621.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.