Explanation
BACKGROUND: This is for the option to establish four (4) Univesal Term Contracts to purchase Mainline Fire Hydrants and Repair Parts for the Division of Power and Water, the primary user. The fire hydrants and hydrant repair parts will be used throughout the City of Columbus service area to repair and maintain hydrants. The term of the proposed option contracts would be approximately one (1) year, expiring March 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004685). Sixty (60) bids were solicited: (M1A-1, F1-1, MBR-1). Four (4) bids were received.
Contract language provided for secondary awards and some vital items are being awarded on both a primary (low bid) and secondary (next low) basis. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Trumbull Industries, MAJ, CC# 34-0653551 expires 02/24/2014, Primary award items 22 though 24, 26 through 29, 34, 35, 40 through 43, 46 through 50, 53 through 55, 60 through 63, 65 through 83, 103, and 151 through 160. Secondary award items 44, 45, 51, 52, 64 and 84, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 11/05/2014, Primary award items 1 through 21, 85 through 89, 97 through 102, 104 through 109, 112, 113, 118 through 130, 134, 136, 138, 139, and 163. Secondary award items 53, 103, 110, 111, 114 through 117 and 135, $1.00.
HD Supply Waterworks, MAJ, CC# 03-0550887 expires 11/05/2014, Primary award items 25, 30 through 33, 37 through 39, 90 through 96, 110, 111, 114 through 117, 131 through 133, 135, 137, 140 through 144 and 150. Secondary award items 22 through 24, 26, 27, 29, 40, 85 through 89, 97 through 102, 104, 106 through 109, 112, 113, 118 through 123, 128 through 130, 134, 136 and 163, $1.00.
Site Supply, Inc., MAJ, CC# 31-1350146 expires 03/22/2013, Primary award items 44, 45, 51, 52, 56 through 59, 64 and 84. Secondary award items 42, 43, 46 through 50, 54, 55, 60 through 63, 65 through 71 and 73 through 83, $1.00.
Total Estimated Annual Expenditure: $300,000.00, Division of Power and Water, the primary user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into four (4) contracts for the option to purchase Mainline Fire Hydrants and Repair Parts with Trumbull Industries, Ferguson Waterworks, HD Supply Waterworks, and Site Supply, Inc., to authorize the expenditure of $4.00 to establish the contracts from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 6, 2012 and selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Mainline Fire Hydrants and Repair Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Mainline Fire Hydrants and Repair Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Mainline Fire Hydrants and Repair Parts in accordance with Solicitation No. SA004685 for a term of approximately one (1) year, expiring March 31, 2014, with the option to renew for one (1) additional year, as follows:
Trumbull Industries, Primary award items 22 though 24, 26 through 29, 34, 35, 40 through 43, 46 through 50, 53 through 55, 60 through 63, 65 through 83, 103, and 151 through 160. Secondary award items 44, 45, 51, 52, 64 and 84, $1.00
Ferguson Waterworks, Primary award items 1 through 21, 85 through 89, 97 through 102, 104 through 109, 112, 113, 118 through 130, 134, 136, 138, 139, and 163. Secondary award items 53, 103, 110, 111, 114 through 117 and 135, $1.00.
HD Supply Waterworks, Primary award items 25, 30 through 33, 37 through 39, 90 through 96, 110, 111, 114 through 117, 131 through 133, 135, 137, 140 through 144 and 150. Secondary award items 22 through 24, 26, 27, 29, 40, 85 through 89, 97 through 102, 104, 106 through 109, 112, 113, 118 through 123, 128 through 130, 134, 136 and 163, $1.00.
Site Supply, Inc., Primary award items 44, 45, 51, 52, 56 through 59, 64 and 84. Secondary award items 42, 43, 46 through 50, 54, 55, 60 through 63, 65 through 71 and 73 through 83, $1.00.
SECTION 2. That the expenditure of $4.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.