Explanation
Background: This legislation authorizes and directs the Finance and Management Director to issue purchase orders for automotive parts, supplies, and services for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: The Fleet Management Division budgeted $3.1 million for the purchase of automotive parts and supplies in the 2006 operating budget. An additional $2.3 million is budgeted for contract repair services. This legislation authorizes a total expenditure of $340,000.00 with various vendors to purchase automotive parts, supplies, and services. The automotive parts purchase orders will permit the acquisition of refuse collection vehicle parts. The purchase order for services will allow for the repair of automatic transmissions. Expenditures for like items and time frames were $280,000.00 in 2005 and $250,000.00 in 2004.
Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts and supplies as well as transmission repair services.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, and services for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $340,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($340,000.00)
Body
WHEREAS, Universal Term Contracts (UTC's) have been established through the formal competitive bid process by the Purchasing office, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies, and services for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, and in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, and services thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
McNeilus Truck & Manufacturing-FL002834
CC# 411314526 expires 4/14/07
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/07
Bell Equipment - FL002837
CC# 381941706 expires 8/15/07
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/07
Center City International - FL002829
CC# 311048371 expires 5/1/07
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/07
American Automatic Transmission - FL002111
CC# 310994510 expires 5/10/07
Automotive Transmission Repairs
Object Level Three 3373
Contract expires 12/30/06
Section 2. That the sum of $340,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 & 03 as follows to pay the cost thereof:
Object Level Three Code Amount
2284 $260,000.00
3373 $ 80,000.00
__________
$ 340,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.