Explanation
Background
This ordinance accepts a Federal Identification number change and extends a contract agreement (CT18565A) for annual renewal of maintenance and support services necessary for the Accounting, Purchasing, Budgeting, asset Management systems (1576-97) , and Vendor Services (0817-2005) Cogsdale Holdings LTD FID number is 98-0603078 and contract compliance expires on 3/7/2013
Title
To authorize and direct the City Auditor to modify present contracts with Cogsdale Company Inc. to reflect a name and Federal Identification Number change and to extend a contract agreement with Cogsdale Holdings LTD for the annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems; in accordance with sole source procurement for the City Auditor's Office, to authorize the expenditure of $109,549.00 from General Fund; and to declare an emergency. ($109,549.00)
Body
WHEREAS, the City Auditor has entered into multiple contracts with Cogsdale Company Inc. in connection with numerous agreements, and;
WHEREAS, it is necessary to accept a name and Federal Identification number change, and;
WHEREAS, Cogsdale Holding LTD has informed the City Auditor of its intentions to fulfull the contractual obligations of Cogsdale Company Inc., and;
WHEREAS,the City Auditor has a need for continued maintenance on the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems for the City of Columbus necessary to accommodate the year 2011 and
WHEREAS, it is necessary to provide annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems , and
WHEREAS, an emergency exists in the usual daily operations of the City Auditor's Office in that it is immediately necessary to authorize the City Auditor to enter into contract with Cogsdale Holdings LTD for support services and maintenance for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems from Cogsdale Holdings LTD to ensure uninterrupted service and maintenance, thereby preserving the public health, peace, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor is hereby authorized and directed to modify present and future contracts to reflect the change of company name and Federal Identification Numbers form Cogsdale, Inc . to Cogsdale Holdings LTD.
SECTION 2. That the City Auditor is hereby authorized and directed to extend contract (CT-18565A) with Cogsdale Holdings LTD for the acquisition of professional services to provide annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems:
SECTION 3. That said agreement shall be awarded in accordance with provisions of Section 329.07 (Sole Source) of the Columbus city Code, 1959.
SECTION 4. That the aforesaid purpose the expenditure of $109,549.00 or so much thereof as may be needed is hereby authorized from the General Fund as follows:
Department Fund OCA OL1 OL3 Amount
22-01 Auditor's Office 010 220111 03 3369 $109,549.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.