Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew a contract with TFH-ED dba Water Works and Comfort Works for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $ 45,000.00 PO205761
Modification No. 1 amount $150,000.00 Ord. 0510-2020 PO220310
Renewal No. 1 amount $195,000.00
Total contract amount $390,000.00
The purpose of the Emergency Repair Program is to repair items of an emergency nature that would impact a household remaining safely in their home. TFH-ED dba Water Works and Comfort Works provides plumbing, sewer repair/replacement, hot water, gas, and heating services. Most homeowners are at or below 50% AMI with exceptions allow up to 80% AMI.
The Department of Development advertised RFQ014201 on Vendor Services in November 2019 for the Emergency Repair program. Three bids were received and the Director of Development entered into contract with three bidders under the authority of Columbus City Code Section 329.19. For the original contract, the contract period is from the date of approval of the purchase order to December 31, 2020, with an option to renew one additional year, through 2021. Advertising for services annually would interrupt the program and possibly result a delay in providing these services. The fee for services in the contract renewal will be the same as that of the original contract.
In March 2020, Columbus City Council approved ordinance 0510-2020 to modify the contract to add additional funds. The contract term did not change.
This legislation will extend the contract an additional year, ending December 31, 2021.
Emergency action is requested in order to continue to services without interruption.
FISCAL IMPACT: Funding is available in fund 7782, project 782001-100000.
CONTRACT COMPLIANCE: the vendor number is 004777 and expires 10/21/2021.
Title
To authorize the Director of Development to renew a contract with TFH-ED dba Water Works and Comfort Works for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program in an amount up to $195,000.00; to authorize the expenditure of up to $195,000.00 from the Housing Preservation Bond fund; and to declare an emergency. ($195,000.00)
Body
WHEREAS, the Director of Development has identified the need to renew a contract with TFH-ED dba Water Works and Comfort Works for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the Department of Development advertised RFQ014201on Vendor Services in November 2019 for the Emergency Repair program, three bids were received and the Director of Development entered into contract with three bidders under the authority of Columbus City Code Section 329.19; and
WHEREAS, Columbus City Council approved ordinance 0510-2020 to modify the contract to add additional funds and the contract term did not change under this ordinance; and
WHEREAS, this legislation will extend the contract an additional year, ending December 31, 2021; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to renew the contract so continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew a contract with TFH-ED, dba Water Works and Comfort Works, in an amount up to $195,000.00, for an additional year, ending December 31, 2021, to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $195,000.00, or so much thereof as may be necessary, is hereby authorized in fund 7782 (Housing Preservation), Project 782001-100000, Dept. 44-10 (Housing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.