Explanation
BACKGROUND: This legislation authorizes the appropriation and expenditure of up to $31,762.20 and authorizes the Director of Development to modify two contracts with the Community Development Collaborative of Greater Columbus (Collaborative) that were authorized under ordinance 3443-2018. One modification is to add additional funds and change the contract start date to January 1, 2019, and the other modification is to just change the contract start date to January 1, 2019.
As an entitlement jurisdiction receiving federal funds under the HOME Investment Partnerships Program (HOME) of the U.S. Department of Housing and Urban Development (HUD), the city is required to allocate a certain amount of HOME funds to Community Housing Development Organizations (CHDO) for operating support. The Collaborative is the partner organization that assists the department in managing this effort. The amount of operating support for the CHDOs in 2019 is $201,762.20. Ordinance 3443-2018 appropriated $170,000 and this ordinance appropriates the remaining amount of $31,762.20
Starting with the 2019 grant, the department sought approval to appropriate and expend a portion of the grant before the grant agreement is executed (this was done via Ordinance 3443-2018) and then execute a planned, contract modification for the remaining amount after the grant amount is known (usually mid-year) (this ordinance). This change is a result of changing accounting procedures for HUD grants. The actual grant agreement between HUD and the city is expected later in 2019.
Ordinance 3443-2018 appropriated a total of $215,000. The department executed two contracts with the Collaborative under that ordinance: one contract for $45,000 and one contract for $170,000. The contract for $170,000 is the one that will be modified by this ordinance.
Original contract amount $170,000.00 Ord. 3443-2018
Modification number 1 amount $ 31,762.20
Total contract amount $201,762.20
This legislation also authorizes the contract start date for both contracts originally authorized under Ordinance 3443-2018 to be retroactive to January 1, 2019.
Emergency action is requested to avoid disruptions in program services.
FISCAL IMPACT: Funding for this agreement in the amount of $31,762.20 is supported by the anticipated 2019 HOME Investment & Partnership Grant to be awarded to the City of Columbus by HUD.
CONTRACT COMPLIANCE: The vendor’s contract compliance number is 311595197 and expires on 4/26/20.
Title
To authorize the appropriation and expenditure of up to $31,762.20 in 2019 HOME funds; to authorize the Director of the Department of Development to modify contracts with the Community Development Collaborative of Greater Columbus (Collaborative) that were authorized under ordinance 3443-2018; and to declare an emergency. ($31,762.20)
Body
WHEREAS, the City of Columbus expects to continue as a participating jurisdiction of the of U.S. Department of Housing and Urban Development; and
WHEREAS, the Columbus City Council has approved the 2019 Action Plan, per Ordinance 2776-2018, as required by HUD; and
WHEREAS, the City desires to make a portion of the HOME funds available to Community Housing Development Organizations (CHDOs) to pay a portion of their operating costs to stimulate the development of affordable housing for low income households in their neighborhoods; and
WHEREAS, support for CHDOs can foster the revitalization of Columbus neighborhoods; and
WHEREAS, the City desires to modify two contracts with the Community Development Collaborative of Greater Columbus in order to administer the CHDO contracts; and
WHEREAS, emergency action is required to avoid disruptions in program services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, Housing Division, in that it is immediately necessary to enter into contract to allow for continuation of services without interruption, thereby preserving the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in Fund 2201 (HOME Investment Partnerships Program) and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $31,762.20 is appropriated in Fund 2201 (HOME Investment Partnerships Program), Dept-Div 44-10 (Housing), Project G451901, Object Class 03 (Services), per the accounting codes in the attachment to this ordinance.
SECTION 2. The expenditure of $31,762.20 or so much thereof as may be necessary, is hereby authorized in Fund 2201 (HOME Investment Partnerships Program), Dept-Div 44-10 (Housing), Project G451901, in object class 03 (Contractual Services) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the Director of the Department of Development is authorized to modify two contracts authorized by Ordinance 3443-2018 with the Community Development Collaborative of Greater Columbus, to includes a contract start date of January 1, 2019, for both and adding $31,762.20 to one of them.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.