Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with American Suncraft Construction Co. for the Tank Interior Paintings for Hilliard Rome West & Broad Street South, for the Division of Power and Water. Modifications are needed to modify the contract due to unforeseen conditions found during construction.
As the contractor began sandblasting the one million gallon tank interior at East Broad Street South it was discovered that corrosion had perforated the tank wall above the water level at the roof edge. Metal bands had to be fabricated and welded into the eave area completely around the roof perimeter before the recoating could be completed. The total amount of this modification is $68,268.50, a 10.8% increase of the original contract cost.
1. Amount of additional funds to be expended: $68,268.50
Original Contract Amount: $630,740.00
Amount of original contract and this modification: $699,008.50
2. Reasons additional goods/services could not be foreseen:
The corrosion damage in the recess between the tank roof and the tank wall was not visible until sandblasting began to remove the existing coating.
3. Reason other procurement processes are not used:
The existing tank interior coating had been partially removed when the damaged areas were discovered. The replacement coating could not be applied until the damage was repaired.
4. How cost of modification was determined:
An estimate was received from the American Suncraft and compared to the cost of similar work in the past. American Suncraft's estimate was acceptable and they were told to proceed because of the need to complete the work quickly so that the coating process could continue.
Contract Compliance Information: 31-1286248, expires 8/28/10, Majority
Emergency Designation: It is requested that this Ordinance be handled in an emergency manner so that the contractor can proceed without delaying the contract's time schedule.
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the construction contract with American Suncraft Construction Co. due to unforeseen conditions found during sandblasting on the East Broad Street South water tank; for the Division of Power and Water; to amend the 2008 Capital Improvements Budget; to authorize a transfer and expenditure of $68,268.50 within the Water Works Enlargement Voted Bonds Fund, and to declare an emergency. ($68,268.50)
Body
WHEREAS, Contract No. EL007814, for Tank Interior Paintings for Hilliard Rome West & Broad Street South, was authorized by Ordinance No. 0024-2008, passed February 11, 2008, was executed on March 11, 2008, and was approved by the City Attorney on March 14, 2008; and
WHEREAS, the contract needs modified due to unforeseen conditions found during sandblasting on the East Broad Street South water tank; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, that it is immediately necessary to authorize the Public Utilities Director modify and increase the existing contract with American Suncraft Construction Co., due to unforeseen conditions found during sandblasting on the East Broad Street South water tank, in an emergency manner so that the contractor can proceed without delaying the contract's time schedule, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the existing construction contract with American Suncraft Construction Co. due to unforeseen conditions found during sandblasting on the East Broad Street South water tank, in the amount of $68,268.50.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 4. That the City Auditor is hereby authorized to transfer $68,268.50 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
690431 | Morse/R-New Albany Rd. W.L. | 642900 | -$68,268.50
690477 | Water Storage Tank Painting | 642900 | +$68,268.50
SECTION 5. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690431-100000 | Morse/R-New Albany Rd. W.L. | $0 | $68,269 | +$68,269 (new authority)
690431-100000 | Morse/R-New Albany Rd. W.L. | $68,269 | $0 | -$68,269
690477-100000 | Water Storage Tank Painting | $630,740 | $699,009 | +$68,269
SECTION 6. That to pay the cost of the aforesaid contract modification, the expenditure of $68,268.50, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690477, OCA 642900, Object Level One 06, Object Level Three 6621.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.