Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services agreement with Evans, Mechwart, Hambleton & Tilton, Inc. (EMH&T) in the amount of up to $81,844.32 for the Warner Road Improvements - Phase 2 project. The project is located along Warner Road west of Albany Crossing and along Ulry Road in the northeast quadrant of the City of Columbus.
Ordinance 2846-2013 authorized the Director of Public Service to accept assignment of a professional services agreement from Village Communities Corporation for the Warner Road Improvements - Phase 2 project (agreement was between Village Communities Corporation and Evans, Mechwart, Hambleton and Tilton Inc. (EMH&T)), to waive the competitive bidding requirements of Columbus City Code Section 329, and to modify the design agreement with EMH&T in the amount of $40,000 for said project.
Ordinance 1033-2014 authorized the Director of Public Service to modify the Warner Road Improvements - Phase 2 engineering plans to reflect changes made to the City’s Construction and Material Specifications Manual in 2012, to prepare plans for stormwater detention controls, to update right-of-way plans for the project as well, and to modify the design agreement with EMH&T in the amount of $20,000 for said project.
The Warner Road Improvements - Phase 2 plans are being revised to accommodate new driveways and a south bound left turn lane from Ulry Road to the Department of Recreation and Parks planned park facility to the northeast of the Warner and Ulry Road intersection.
Original contract amount: $348,911.00 (not funded by the City)
Modification 1 amount : $ 40,000.00 Ord. No. 2846-2013, EL016206
Modification 2 amount: $ 20,000.00 Ord. No. 1033-2014, EL016206
Modification 3 amount: $ 81,844.32
Total contract value: $490,755.32
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for EMH&T is 310685594. The expiration date is 9/23/17.
3. FISCAL IMPACTS
Funds in the amount of $81,844.32 are available for this project in the Albany Crossing TIF Fund, number 7441.
Title
To authorize the Director of Public Service to modify a professional services agreement with Evans, Mechwart, Hambleton & Tilton, Inc. (EMH&T) for engineering services in connection with the Warner Road Improvements - Phase 2 project; and to authorize the appropriation and expenditure of up to $81,844.32 from the Albany Crossing TIF Fund. ($81,844.32)
Body
WHEREAS, Ordinance 2846-2013 authorized the Director of Public Service to accept the assignment of a professional services agreement between Village Communities Corporation and Evans, Mechwart, Hambleton & Tilton, Inc. (EMH&T) and enter into a $40,000.00 professional services agreement modification with EMH&T to modify the engineering plans for the Warner Road Improvements - Phase 2 project to reflect changes made to the City’s Construction and Material Specifications Manual in 2012; and
WHEREAS, Ordinance 1033-2014 authorized the Director to modify the Warner Road Improvements - Phase 2 engineering plans to reflect changes made to the City’s Construction and Material Specifications Manual in 2012, to prepare plans for stormwater detention controls, to update right-of-way plans for the project as well, and to modify the design agreement with EMH&T in the amount of $20,000 for said project; and
WHEREAS, the Warner Road Improvements - Phase 2 plans are being revised to accommodate new driveways and a south bound left turn lane from Ulry Road to the Department of Recreation and Parks planned park facility to the northeast of the Warner and Ulry Road intersection; and
WHEREAS, funds in the amount of $81,844.32 are available for this project in Albany Crossing TIF Fund;
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director to modify the professional services agreement in an amount of up to $81,844.32 to prepare such plans for new driveways and a south bound left turn lane from Ulry Road to the Department of Recreation and Parks planned park facility to the northeast of the Warner and Ulry Road intersection; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to increase funding and modify a professional services agreement with Evans, Mechwart, Hambleton and Tilton Inc. (EMH&T), 5500 New Albany Road, Columbus, Ohio 43054 in an amount of up to $81,844.32.
SECTION 2. That the appropriation and expenditure of $81,844.32 or so much thereof as may be needed, is hereby authorized in Fund 7441 Albany Crossing TIF Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.