Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Services agreement with URS Corporation - Ohio for the Division of Power and Water, Contract No. 1104. This agreement established a "blanket" type of service contract to augment existing engineering personnel within the Water Distribution Group on an as-authorized, as needed basis. Work items consist of field investigations, surveying, and other professional design services as necessary for the completion of a design report, plans and specifications, GIS and other engineering services during construction as it relates to various water distribution and facility projects.
Ordinance No. 1440-2008 authorized the City the right to renew the contract for an additional year. Although the original agreement was established in 2008, the funding originally established has been utilized very fiscally and the Division of Power and Water now has a need to invoke the specification language to extend the contract for one (1) additional year. The Division of Power and Water wishes to increase Contract No. EL008829 in the amount of $200,000.00 for continued General Engineering Services.
1.1 Amount of additional funds to be expended: $200,000.00
Original Contract Amount: $200,000.00
Modification 1 (current) $200,000.00
Total (Orig. + Mod #1) $400,000.00
1.2. Reasons additional goods/services could not be foreseen:
This was a planned modification as indicated in the original authorizing legislation, #1440-2008.
1.3. Reason other procurement processes are not used:
A modification to this contract was anticipated as part of the original legislation.
1.4. How cost of modification was determined:
The original contract was set up for $200,000.00 of General Engineering Services to be used on an "as-needed" basis. The original contract was anticipated to be modified one time for an additional $200,000.00 of said same services. This is the modification of the original contract.
2. CONTRACT COMPLIANCE INFO: 34-0939859, expires 8/28/11, Majority
3. FISCAL IMPACT: There are sufficient funds within the Water Build America Bonds Fund for this expenditure.
Title
To authorize the Director of Public Utilities to modify and increase the General Engineering Services agreement with URS Corporation - Ohio; for the Division of Power and Water; and to authorize an expenditure of $200,000.00 within the Water Build America Bonds Fund. ($200,000.00)
Body
WHEREAS, Contract No. EL008829 was authorized by Ordinance No. 1440-2008, passed October 20, 2008, was executed November 6, 2008, and approved by the City Attorney on November 11, 2008; and
WHEREAS, Ordinance No. 1440-2008 authorized the City the right to renew the contract for an additional year; and
WHEREAS, the Division of Power and Water would like to modify and increase the General Engineering Services agreement with URS Corporation - Ohio; for the Division of Power in order to perform services needed during 2011; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the General Engineering Services agreement with URS Corporation - Ohio., for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the General Engineering Services agreement with URS Corporation - Ohio, for the Division of Power and Water, in the amount of $200,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the expenditure of $200,000.00 is hereby authorized for the General Engineering Services agreement within the Water Build America Bounds Fund, Fund No. 609, Division 60-09, Project No. 690236-100025 (carryover), Object Level Three 6686, OCA Code 623625.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.