Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to reimburse the Ohio Department of Transportation (ODOT) for costs incurred during the completion of the FRA-71-21.26 project, PID 85688, which encompassed various improvements to the Hudson Street Bridge over I-71.
Ordinance 2454-2013 authorized the Director of Public Service to grant consent and propose cooperation with ODOT relative to that effort and further stipulated that the City agreed to assume one hundred percent (100%) of the total cost of any features requested by the City which were not necessary for the completion of the project.
During the prosecution of the aforesaid work, the City requested that ODOT utilize a non-standard reflective tape material in place of thermoplastic when restoring the pavement markings on the concrete bridge deck, which added to the construction costs.
The purpose of this legislation is to authorize the encumbrance and expenditure of capital funds to satisfy the City’s obligation to ODOT for the project.
2. FISCAL IMPACT
Funding in the amount of $14,868.65 is available in the Streets and Highways Bond Fund within the Department of Public Service for this project expenditure. An amendment to the 2018 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested to enable the City to reimburse ODOT as soon as practicably possible.
Title
To amend the 2018 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to reimburse ODOT for costs incurred the completion of the FRA-71-21.26 (Hudson Street Bridge) project, PID 85688; to authorize the expenditure of $14,868.65 from the Streets and Highways Bond Fund; and to declare an emergency. ($14,868.65)
Body
WHEREAS, ODOT administered the FRA-71-21.26 project, which encompassed various improvements to the Hudson Street bridge over I-71; and
WHEREAS, Ordinance 2454-2013 authorized the Director of Public Service to grant consent and propose cooperation with ODOT for this project and stipulated the City would assume one hundred percent (100%) of the total cost of any features requested by the City which were not necessary for the completion of the project; and
WHEREAS, the City requested ODOT utilize a non-standard reflective tape material in place of thermoplastic when restoring the pavement markings on the concrete bridge deck; and
WHEREAS, ODOT recently invoiced the City for $14,868.65 related to the aforesaid change order; and
WHEREAS, this legislation authorizes the Director of Public Service to reimburse ODOT for the added construction costs; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the encumbrance and expenditure of requisite funding for the project so as to prevent unnecessary delays in the completion thereof, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by Ordinance 1010-2018 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $71,264.00 / ($14,869.00) / $56,395.00
7704 / P590908-100011 / Leveraged Projects - FRA-71-21.26 (Voted Carryover) / $0.00 / $14,869.00 / $14,869.00
SECTION 2. That the transfer of $14,868.65, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 59-11 (Division of Infrastructure Management), Project P530301-100000 (Bridge Rehabilitation), Object Class 06 (Capital Outlay), to Dept-Div 59-11 (Division of Infrastructure Management), Project P590908-100011 (Leveraged Projects - FRA-71-21.26), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to reimburse the Ohio Department of Transportation for added costs incurred during the completion of the FRA-71-21.26 (Hudson Street Bridge) project, PID 85688.
SECTION 4. That the expenditure of $14,868.65, or so much thereof as may be necessary, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-11 (Division of Infrastructure Management), P590908-100011 (Leveraged Projects - FRA-71-21.26), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.