Explanation
Background: To authorize the Finance & Management Director to issue purchase orders for various automotive parts, supplies, and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items. These parts, supplies, and accessories are needed to repair vehicles in the city's fleet.
Fiscal Impact: The Fleet Management Division budgeted $3.12 million for the purchase of automotive parts and supplies in the 2006 operating budget. The Division has spent or encumbered a total of $3.34 million through October 2006. This legislation authorizes an additional expenditure of $300,000 with various vendors to purchase automotive parts, supplies and accessories. Total expenditures for like items were $3.4 million 2005 and $3.5 million in 2004. The increased expenditures for parts is due primarily to the age of the city's vehicle fleet.
Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts for safety, refuse collection, and snow plow vehicles.
Title
To authorize the Finance & Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $300,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, Universal Term Contracts (UTC's) have been established through the formal competitive bid process by the Purchasing office, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies, and accessories for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, and in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, and accessories thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance & Management Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
McNeilus Truck & Manufacturing-FL002834
CC# 411314526 expires 4/14/07
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/07
Bell Equipment - FL002837
CC# 381941706 expires 8/15/07
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/07
Center City International - FL002829
CC# 311048371 expires 5/1/07
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/07
Dick Masheter Ford - FL002629
CC# 310729896 expires 1/19/08
OEM Automotive Parts - Ford
Object Level Three 2284
Contract expires 3/31/07
Byers Chevrolet - FL002631
CC# 314139860 expires 2/18/08
OEM Automotive Parts - Chevrolet
Object Level Three 2284
Contract expires 3/31/07
George Byers Sons - FL002630
CC# 314139860 expires 2/18/08
OEM Automotive Parts - Chrysler
Object Level Three 2284
Contract expires 3/31/07
ADW - FL001877
CC# 311145093 expires 8/20/07
Standard Auto Parts
Object Level Three 2284
Contract expires 9/30/06
Skinner Diesel - FL003072
CC# 311132462 expires 8/20/07
Truck Brake Parts
Object Level Three 2284
Contract expires 3/31/08
Section 2. That the sum of $300,000, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Services Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2284 $300,000.00
__________
$ 300,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.