Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Pedestrian Safety Improvements - Sidewalk Repair Program (Tree Root) project and to provide payment for construction administration and inspection services.
The Pedestrian Safety Improvements - Sidewalk Repair Program (Tree Root) project consists of repairing citywide tree root related sidewalk damage by removing the damaged sidewalk and replacing in kind.
The estimated Notice to Proceed date is October 9, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on August 13, 2013, (three majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Columbus Asphalt Paving, Inc. $221,514.15 Gahanna, OH Majority
G&G Cement Contractors $241,045.20 Columbus, OH Majority
Decker Construction Company $270,487.91 Columbus, OH Majority
Award is to be made to Columbus Asphalt Paving, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $221,514.15. The amount for construction administration and inspection services will be $55,378.54.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving, Inc. is 310857095 and expires 1/5/14.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways G.O. Bond Fund, No. 704. A transfer of cash and budget authority is necessary to align funding with this project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved intersections to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend Capital Improvement Budget; to authorize the City Auditor to transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving, Inc., and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Sidewalk Repair Program (Tree Root) project; to authorize the expenditure of up to $276,892.69 from the Streets and Highways Bonds Fund; and to declare an emergency. ($276,892.69)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Pedestrian Safety Improvements - Sidewalk Repair Program (Tree Root) project; and
WHEREAS, this project consists of repairing citywide tree root related sidewalk damage by removing the damaged sidewalk and replacing in kind; and
WHEREAS, Columbus Asphalt Paving, Inc. will be awarded the contract for the Pedestrian Safety Improvements - Sidewalk Repair Program (Tree Root) project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 590105-100050 / Ped. Safety Imp - Town Street Curb Ext.-Avondale & Hawkes (Voted 2008) / $32,629.00 / ($10,260.00) / $22,369.00
704 / 590105-100069 / Ped. Safety Imp - Joyce Ave - Denune to Agler (Voted 2008) / $126,633.00 / ($126,633.00) / $0.00
704 / 590105-100081 / Pedestrian Safety Improvements - Sidewalk Replacement (Voted 2008) / $140,000.00 / $136,893.00 / $276,893.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bond Fund, 704 be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100050 / Ped. Safety Imp - Town Street Curb Ext.-Avondale & Hawkes / 06-6600 / 740550 / $10,259.69
704 / 590105-100069 / Ped. Safety Imp - Joyce Ave - Denune to Agler / 06-6600 / 740569 / $126,633.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100081 / Pedestrian Safety Improvements - Sidewalk Replacement / 06-6600 / 740581 / $136,892.69
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving, Inc., 1196 Technology Drive, Gahanna, Ohio 43230 for the construction of the Pedestrian Safety Improvements - Sidewalk Repair Program (Tree Root) project in the amount of $221,514.15 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $55,378.54.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $276,892.69 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Mobility Options, Dept.-Div. 59-10
Contract - $221,514.15
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100081 / Pedestrian Safety Improvements - Sidewalk Replacement / 06-6631 / 740581 / $221,514.15
Inspection - $55,378.54
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100081 / Pedestrian Safety Improvements - Sidewalk Replacement / 06-6687 / 740581 / $55,378.54
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by
the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from
and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.