Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the renovation of the Public Service Department Main Outpost, 1850 East 25th Avenue. This contract consists of the renovation of the mezzanine level for office space, including but not limited to minor interior demolition, new elevator, upgrade of fire sprinkler system, CMU wall construction, window replacement, new metal stair and railings, HVAC, electrical, plumbing, epoxy flooring, painting, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications.
Formal bids were solicited and the City received six (6) bids (0 FBE, 0 MBE) on November 13, 2020 as follows:
Company City AS1/FBE/MBE Bid Amount
2K General Company Delaware EBOCC $999,600.00
Altman General Construction Columbus N/A $1,140,383.00
Miles McClellan Construction Co, Inc. Columbus N/A $1,112,672.00
RW Setterlin Building Company Columbus EBOCC $1,105,500.00
IAP Design-Build LLC Columbus N/A $1,355,339.00
Elford, Inc. Columbus EBOCC $1,085,200.00
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, responsible, and best bidder, 2K General Company.
2K General Company Contract Compliance No. 31-1653018, expiration date July 13, 2022.
Emergency action is requested to meet the time constraint and the compressed schedule.
Fiscal Impact: This legislation authorizes an expenditure of $ $999,600.00 from the Street Construction Maintenance & Repair Operating Fund for renovation of the Main Outpost at 1850 East 25th Avenue. These funds were budgeted within the Street Construction Maintenance & Repair Operating Fund.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with 2K General Company related to renovation of the Main Outpost at 1850 East 25th Avenue; to authorize the expenditure of $999,600.00 from the Street Construction Maintenance & Repair Operating Fund; and to declare an emergency. ($999,600.00)
Body
WHEREAS, it is necessary to the Office of Construction Management to enter into a contract for the renovation of the mezzanine level for office space between projects within the Street Construction Maintenance & Repair Operating Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for renovation of the Main Outpost at 1850 East 25th Avenue; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received four bids on November 13, 2020; and
WHEREAS, 2K General Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $999,600.00 from the Street Construction Maintenance & Repair Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with 2K General Company for renovation of the Main Outpost at 1850 East 25th Avenue to meet the time constraint and the compressed schedule, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with 2K General Company for renovation of the Main Outpost at 1850 East 25th Avenue.
SECTION 2. That the expenditure of $999,600.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in Fund 2265, Street Construction Maintenance & Repair Operating Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.