Explanation
BACKGROUND: For the option to purchase Longitudinal Channelizers for Transportation Division, Department of Public Service. The term of the proposed option contract would through December 31, 2008. The Purchasing Office opened formal bids on November 10, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001811). Thirty-eight bids were solicited (MAJ:37, FBE:1); three (MAJ:2 , FBE:1) bids were received.
This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Columbus Supply; FBE, CC# 311571445, All 16 items.
Total Estimated Annual Expenditure: $100,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Longitudinal Channelizers with Columbus Supply to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 10, 2005 and received three responses. The lowest bidder, Filtrona Extrusion, provided a bid that did not meet specifications. Kwick Kurb submitted a bid that was low bid on two items. The Division of Transportation, and the Purchasing Office concurred, that it is in the best interest of the city to issue and administer one contract and no significant saving would be realized by issuing more than one contract; and
WHEREAS, the Purchasing Office selected the lowest, responsive, responsible and best bid and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure longitudinal channelizers are supplied without interruption to new and existing street and roadway projects that serve as separators that are used to assist motorists navigating difficult traffic situations and to discourage motorists from making dangerous and sometimes illegal traffic movements, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Longitudinal Channelizers, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following UTC contract for an option to purchase Longitudinal Channelizers in accordance with Solicitation No. SA001811 as follows:
Columbus Supply, Items 1-16, Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.