Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Utilities to enter into a professional services contract with Osborn Engineering for the 650373-100000 Southerly WWTP Security Improvements Project.
The Division of Sewerage and Drainage recently performed a risk and resilience assessment at the Southerly Waste Water Treatment Plant (SWWTP) in accordance with the recommendations set forth in America’s Water Infrastructure Act Section 2013. The assessment highlighted security deficiencies that are an unacceptable risk to the continued operations of SWWTP. The goal of this project is to address the noted deficiencies and improve the safety and security of SWWTP staff and assets through various site security improvements.
This work will take place in the Far South (64) Community Planning Area.
2. PROCUREMENT
The project was formally advertised on the Vendor Services and Bonfire websites from 8/19/22 to 9/23/22. The City received three responses (Dynamix Engineering, Hatch, and Osborn Engineering). All three proposals were deemed responsive and were fully evaluated when the evaluation committee met on 10/3/22. The committee recommended an award be made to Osborn Engineering, and the award recommendation was approved by the Director of Public Utilities.
3. CONTRACT COMPLIANCE: CC-006417 | MAJ | EXP 10/15/23 | Vendor # 006417
4. TIMELINE
Preliminary design work is expected to begin in the first quarter of 2023. The projected end date for this contract is fourth quarter of 2025, however, this timeframe could be extended depending on the complexities encountered during design and construction.
5. EMERGENCY DESIGNATION
An emergency designation is not requested at this time.
6. ECONOMIC IMPACT
This project improves security of the wastewater treatment plant that ultimately protects the Scioto River, improves employee safety, and reduces the risk of environmental impacts from malevolent acts against City facilities.
7. FUTURE MODIFICATIONS / RENEWALS
A contract renewal for detailed design work is expected to be legislated in the fourth quarter of 2023, with a second contract renewal expected the fourth quarter of 2024 for services during construction.
8. FISCAL IMPACT
Funds in the amount of $290,844.08 are available within the Department of Public Utilities 2022 Capital Improvement Budget in the Sanitary G.O. Bonds Fund, Fund 6109. An amendment to the 2022 Capital Improvement Budget is necessary to align budget authority with the appropriate project. It is also necessary to transfer cash and appropriation between projects within Fund 6109 to align them with the proper project.
Title
To amend the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Sanitary Bonds Fund; to authorize the Director of the Department of Public Utilities to enter into a professional services agreement with Osborn Engineering for the Southerly WWTP Security Improvements Project; and to authorize the expenditure of up to $290,844.08 from the Sanitary Bonds Fund. ($290,844.08)
Body
WHEREAS, pursuant to the overall requirements within Columbus City Code 329, Requests for Proposals were opened for the Southerly WWTP Security Improvements Project on 9/23/22; and
WHEREAS, Osborn Engineering was selected for contract award based upon the City’s Request for Proposal evaluation process; and
WHEREAS, it is necessary to enter into a professional engineering service agreement with Osborn Engineering for the Southerly WWTP Security Improvements Project; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the appropriate project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Sanitary Bonds Fund to align cash and appropriation with the correct project; and
WHEREAS, it is necessary to authorize the expenditure of up to $290,844.08 from the Sanitary Bonds Fund to pay for this contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to enter into a professional engineering service agreement with Osborn Engineering for the Southerly WWTP Security Improvements Project for the preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering service agreement with Osborn Engineering, 130 East Chestnut Street, Suite 401, Columbus, Ohio, 43215, for the Southerly WWTP Security Improvements Project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the 2022 Capital Improvements Budget is hereby amended per the accounting template attached to this ordinance.
SECTION 3. That a transfer of funds between projects within the Sanitary Bonds Fund is authorized per the accounting template attached to this ordinance.
SECTION 4. That the expenditure of up to $290,844.08 is hereby authorized from the Sanitary Bonds Fund per the accounting codes on the accounting template attached to this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.