Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract for full service custodial services with Mid-American Cleaning Contractors at the Police Academy at 1000 North Hague Avenue. The original contract was formally bid and authorized by Ordinance No. 0298-2010, passed February 24, 2010, with four one-year renewal options. This is the first of four one-year renewal options for the period of March 1, 2011 through February 28, 2012.
Emergency action is requested so that cleaning services are not interrupted at the Police Academy. Earlier legislation was not possible because of the 2011 legislation schedule.
Fiscal Impact: The Facilities Management Division budgeted $179,956.00 for custodial services at the Police Academy in the 2011 General Fund Budget. The cost of the custodial contract in 2010 was $148,032.00. The cost of this renewal is $181,956.00. The slight cost overrun will be made up through savings in other contracts.
Mid-American Cleaning Contractors Contract Compliance No. 34-1673766; expiration date December 12, 2012.
Title
To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Mid-American Cleaning Contractors for full service custodial services at the Police Academy, 1000 North Hague Avenue; to authorize the expenditure of $181,956.00 from the General Fund; and to declare an emergency. ($181,956.00)
Body
WHEREAS, the original contract was formally bid and authorized by Ordinance No. 0298-2010, passed February 24, 2010; and
WHEREAS, it is necessary for the Facilities Management Division to renew a contract for full service custodial services at the Police Academy, 1000 North Hague Avenue; and
WHEREAS, there are four one-year renewal options and it is the recommendation of the Facilities Management Division to exercise the first of these renewals; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Mid-American Cleaning Contractors so that the Police Academy does not suffer a disruption in cleaning services; thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with Mid-American Cleaning Contractors for full service custodial services at the Police Academy, 1000 North Hague Avenue.
SECTION 2. That the expenditure of $181,956.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $181,956.00
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.