Explanation
BACKGROUND: This ordinance is to change the company name and Federal Identification number for contracts and purchase orders established with Security Risk Management Consultants, Inc. due to an acquisition by Parbue, LLC, dba Security Risk Management Consultants LLC and to modify FL004407 to reflect this change. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus from Security Risk Management Consultants, Inc. FID 31-1281111 to Parbue, LLC dba Security Risk Management Consultants, LLC FID 46-1774493, contract compliance number pending.
This ordinance is also to modify a previous ordinance (0710-2009) in order to amend the option to extend a Universal Term Contract with Security Risk Management Consultants, Inc. for Video Surveillance Consultant Services from one (1) additional year to two (2) additional years on a year by year basis as reflected in the contract and agreed to by both parties.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: No additional monies are required to modify the option contracts. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain uninterrupted services to City agencies using Universal Term Contracts and open Purchase Orders, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify a contract with Security Risk Management Consultants, Inc. by assigning past, present and future contracts and purchase orders to Security Risk Management Consultants LLC and to modify ordinance 0710-2009 in order to amend the option to extend the contract with Security Risk Management Consultants, Inc. for Video Surveillance Consultant Services from one (1) additional year to two (2) additional years on a year by year basis as reflected in the contract and agreed to by both parties; and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established contract FL004407 for the purchase of Video Surveillance Consulting Services with Security Risk Management Consultants, Inc.; and there are in existence purchase orders with Security Risk Managements Consultants, Inc.; and
WHEREAS, Security Risk Management Consultants, Inc. has been acquired by Security Risk Management Consultants, LLC and in addition to notifying the City of the acquisition, Security Risk Management Consultants, LLC has agreed to honor the past, present and future purchase orders established; and
WHEREAS, Ordinance 0710-2009 authorized contract FL004407; and it was recently discovered that the expiration dates in the ordinance are not the same as the expiration dates agreed to by the parties in the contracts; and it is necessary to amend the previous ordinance in order to align the expiration dates; and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify all contracts and purchase orders established with the newly created vendor, Security Risk Management Consultants, LLC and to modify Ordinance 0710-2009, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, pending contract compliance certification of the new vendor by the Equal Business Opportunity Office, be and is herby authorized and directed to modify all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change of the company name and FID number from Security Risk Management Consultants, Inc. FID31-1281111 to Parbue LLC dba Security Risk Management Consultants, LLC FID 46-1774493.
SECTION 2. That Ordinance 0710-2009 is modified to amend the option to extend the contract with Security Risk Management Consultants, Inc. for Video Surveillance Consultant Services from one (1) additional year to two (2) additional years on a year by year basis as reflected in the contract and agreed to by both parties.
SECTION 3. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor.