Explanation
1. BACKGROUND
The Department of Public Service, Division of Refuse Collection, utilizes 95-gallon containers in its mechanized collection system for residential trash collection. The Division of Refuse Collection also requires replacement parts for containers that are not covered by warranties. This legislation authorizes the Director of Finance and Management to establish a purchase order for the purchase of 95-gallon refuse containers and container parts for the Division of Refuse Collection with Rehrig Pacific Company.
The current contract for the purchase of these containers and parts has expired. This Ordinance is contingent upon the passage of Department of Finance and Management Ordinance #2403-2013 to establish the Universal Term Contract for 95-Gallon Automated Refuse Containers with Rehrig Pacific Company. The total expenditure authorized with this ordinance is $283,500.00.
2. CONTRACT COMPLIANCE
Rehrig Pacific Company's contract compliance number is 954608797 and expires 6-27-2015.
3. FISCAL IMPACT
This purchase is contingent upon the passage of Ordinance #2403-2013. Funding available on Auditor Certificate AC033988 ($143,600.00, established by Ordinance 1399-2012) and unspent funds on purchase order UL007327 (100,000.00) will be cancelled, increasing available funds within the Refuse G.O. Bonds Fund, #703, for project 520001-100001 (96 Gallon Containers) to an amount sufficient to fund this purchase. Amendment to the 2013 Capital Improvement Budget is necessary due to cancellation of prior budget year encumbrance.
4. EMERGENCY
Emergency action is requested to prevent an uninterrupted supply of 95-gallon containers and parts to ensure the continued delivery of trash collection services to all residents to maintain the efficient delivery of a valuable public service.
Title
To amend the 2013 Capital Improvement Budget; to authorize the Director of Finance and Management to establish a purchase order with Rehrig Pacific Company for the purchase of 95-gallon mechanized collection containers and container parts for the Division of Refuse Collection per the terms and conditions of a citywide contract; to authorize the expenditure of $283,500.00 or so much thereof as may be needed from the Refuse Collection General Obligations Bonds Fund; and to declare an emergency. ($283,500.00)
Body
WHEREAS, the Division of Refuse Collection has determined the need for additional 95-gallon containers and container parts for use in its operations; and
WHEREAS, the Department of Finance and Management will establish a citywide UTC contract with Rehrig Pacific Company, for the purchase of 95-gallon containers and parts; and
WHEREAS, the purchase of these containers and repair parts constitutes a portion of the Division of Refuse Collection's scheduled container replacement program and is a budgeted expense within the division's Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that an uninterrupted supply of 95-gallon containers and parts are necessary to ensure the continued delivery of trash collection service to all residents, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2013 Capital Improvement Budget authorized by Ordinance 0645-2013 be amended as follows to establish sufficent authority for this project due to an encumbrance cancellation:
Fund / Project / Project Name / Current CIB / Change / Amended
703 / 520001-100001 / 96 Gallon Containers (Voted Carryover) / $194,880.00 / $243,600.00 / $438,480.00
Section 2. That the Director of Finance and Management be and hereby is authorized to establish a purchase order in the amount of $283,500.00 with Rehrig Pacific Company, 1736 W. 20th Street, Erie, PA, 16502, for the purchase of approximately 6,000 95-gallon containers and as-needed miscellaneous parts in accordance with the terms and conditions of the universal term contract (UTC) that will be established for this purpose.
Section 3. That to pay the cost of the aforementioned purchase order, the expenditure of $283,500.00 or so much thereof as may be needed is hereby authorized from the Refuse G.O. Bonds Fund, No. 703, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100001 / 96 Gallon Containers / 06-6651 / 730101 / $283,500.00
Section 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.