Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contract for the option to purchase Rockwell Automation (Allen Bradley brand) parts for the Department of Public Utilities in accordance with sole source provisions of the Columbus City Codes in accordance with FL006387. The term of the proposed option contract will be through November 30, 2017 with the option to extend one (1) additional one (1) year period, subject to mutual agreement of both parties.
The Purchasing Office negotiated the universal term contract in accordance with the provisions of a sole source procurement. These products are not available to the Department of Public Utilities from any other source.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to McNaughton-McKay.
CC#383301318, Expiration: 07/21/2016.
Total Estimated Annual Expenditure: $200,000.00
This ordinance is being submitted as an emergency. Emergency action is necessary to avoid contract lapse for the purchase of components to critical systems involving wastewater treatment.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Rockwell Automation (Allen Bradley brand) parts from McNaughton-McKay in accordance with relevant provisions of the Columbus City Code relating to sole source procurement. To authorize the expenditure of one dollar ($1.00) to establish a contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHERAS, the Department of Public Utilities has a need for Rockwell Automation (Allen Bradley brand) parts supplied by McNaughton-McKay, the sole provider of the products; and
WHEREAS, the previous contract with McNaughton-McKay for the purchase of Allen Bradley parts expires on November 30, 2015; and
WHEREAS, the Purchasing Office negotiated pricing, terms and conditions in accordance with the relevant provisions of sole source procurement of the Columbus City Code; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Rockwell Automation (Allen Bradley brand) parts are available and supplied as needed for maintaining critical systems for wastewater treatment so that the efforts of the Department of Public Utilities will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Allen Bradley OEM parts to avoid a lapse in contract coverage; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Rockwell Automation (Allen Bradley brand) parts from McNaughton-McKay for the term ending November 30, 2017 with the option to extend for one (1) additional one (1) year period subject to mutual agreement of both parties in accordance with FL006387.
SECTION 2. That this contract is entered into in accordance with the agreement negotiated with McNaughton-McKay and in accordance with the relevant provisions of the Columbus City Code relating to sole source procurement as follows:
McNaughton-McKay; All Items. Amount: $1.00.
SECTION 3. That the expenditure of $1.00 is hereby authorized from the General Fund, Organization Level 1: 45-01, Fund: 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.