Explanation
1. BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services with Hazen and Sawyer for the Overall Engineering Consultant (OEC) Design Modification #1, CIP #650025-100001, in an amount up to $300,000.00.
This Engineering Agreement is necessary to provide technical and engineering assistance to the City and its design professionals in planning and coordination of the work. This work is part of the City’s continuing program to improve its sewer collection system and all related infrastructure, provide efficient, reliable, cost-effective operations, and enhance personnel safety. The OEC services are separated into several tasks, as follows:
Task 1 - Planning Services
Task 2 - Design Services
Task 3 - Construction Related Services
Task 4 - General and Additional Services
Task 5 - Project Management
The City will request a task order from the consultant as necessary work is identified. The task order will include a detailed scope of work, direct and indirect costs, task schedule, estimated hours, personal categories required with labor rates, and reimbursable expenses. After negotiation and upon acceptance by the city, the consultant shall commence with said work. The Engineer shall provide such professional engineering services as may be necessary to accomplish the work required to be performed and shall at the firm’s cost, furnish all necessary competent personnel, equipment, and materials to perform the work.
This serves multiple planning areas so this project is coded as “99 - Citywide”.
1.1 Amount of additional funds to be expended: $300,000.00
Original Contract Amount: $300,000.00 (Ord. 0226-2022 PO317358)
Modification #1 Amount: $300,000.00 (Current)
Proposed Modification #2 (2024 funding) $300,000.00 (Future)
Total (Orig. + Modification/Modification): $900,000.00
1.2. Reason other procurement processes are not used:
According to the original agreement, the expected duration of this contact is three (3) years. Hazen and Sawyer shall continue the work on several tasks that have already started on 2022.
1.3. How cost of modification was determined:
Per the original agreement, the yearly cost of this project shall not exceed $300,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The project provides many metrics on various environmental factors that are noted in the work to be performed. The information provided assists and guides the City in decision making on environmental issues. These decisions have a direct impact on the capital improvement program budget amounts and scheduling to address the environmental needs.
3. CONTRACT COMPLIANCE INFO:
Hazen and Sawyer’s contract compliance number is CC000630 and expires 3/3/24.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hazen and Sawyer
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. Hazen and Sawyer is classified as a majority company by the City’s Office of Diversity and Inclusion. Hazen and Sawyer has listed the following as possible subcontractors depending on the tasks assigned.
Company Name City/State ODI Certification Status
Coldwater Consulting, LLC Columbus, Ohio WBE
Donovan UCS Hamilton, Ohio MAJ
Stantec Consulting Columbus, Ohio MAJ
Jacobs Columbus, Ohio MAJ
Blue Heron Dublin, Ohio WBE
The certification of Hazen and Sawyer was in good standing at the time of this modification.
5. FISCAL IMPACT
Funds are appropriated and cash available for the expenditure within the Sanitary Bond Fund, Fund 6109 up to $300,000.00
Title
To authorize the Director of the Department of Public Utilities to renew the contract with Hazen and Sawyer for the Overall Engineering Consultant Design Modification; and to authorize an expenditure of up to $300,000.00 within the Sanitary Bond Fund to pay for the contract modification. ($300,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Overall Engineering Consultant (OEC) Design Modification; and
WHEREAS, Contract No. PO317358 was authorized by Ordinance No. 0226-2022, for the Overall Engineering Consultant (OEC) Design Modification; and
WHEREAS, a planned contract modification is needed for engineering services; and
WHEREAS, it is necessary for Council to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hazen and Sawyer for the Overall Engineering Consultant (OEC) Design Modification; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund to pay for the contract modification; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew and increase the professional engineering services contract with Hazen and Sawyer, 150 E. Campus View Blvd., Suite 133, Columbus, Ohio 43235; for the Overall Engineering Consultant (OEC) Design Modification, in an amount up to $300,000.00.
SECTION 2. That an expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.