Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional construction management services with Ascension Construction Solutions, LLC for the WWTFs Professional Construction Management Services #4 project, CIP #650261-104000, in an amount up to $1,000,000.00.
The contract provides construction administration and management services including construction inspection, coordination, reporting, budgeting, scheduling, document tracking, and related tasks associated with a multi-project program. This agreement provides scope and funding for the General Architectural and Mechanical Services project, CIP# 650235-101000.
Additional construction contracts are to be added by contract modification.
Projects under this contract are in Community Planning Area 99 as these benefit the entire City.
1.1 Amount of additional funds to be expended: $1,000,000.00
Original Contract (ORD 2336-2025 PO531316 & PO531319) $ 1,000,000.00
Modification No.1 (ORD 0033-2026 PO555824) $ 1,989,574.00
Modification No.2 (ORD 0247-2026 PO562153) $ 1,429,878.03
Modification No.3 (ORD 2302-2026 PO TBD) $337,305.36
Modification No.4 (current) $1,000,000.00
CURRENT PROPOSED TOTAL $5,756,757.39
1.2. Reason other procurement processes are not used:
The division solicits these services on a 4-year rolling window. This is a planned modification for services during the work assignment window that was contracted with this firm.
1.3. How cost of modification was determined:
The cost of this modification was determined by negotiations between Ascension Construction Solutions and Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The performance of professional contract management services for the subject construction contracts will help to prevent or reduce the number of construction claims, provide quality control for construction, and minimize any unavoidable claims. No community outreach or environmental factors are considered for this project.
3. CONTRACT COMPLIANCE INFORMATION
Ascension Construction Solutions, LLC.’s contract compliance number is CC025646 and expires 5/03/27.
As part of their proposal, Ascension Construction Solutions LLC has proposed the following sub-consultants to perform contract work:
Company Name City/State ODI Certification Status
Accenture, LLP Columbus, Ohio MAJ
Smoot Construction Company of Ohio Columbus, Ohio MBE
Hill International, Inc. Columbus, Ohio MAJ
Stantec Consulting Services Inc. Columbus, Ohio MAJ
DHDC Engineering Consulting Services, Inc. Columbus, Ohio MBE
The certifications of Ascension Construction Solutions, LLC and the subconsultants were in good standing at the time the bid was awarded.
5. FISCAL IMPACT
An amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper projects. A transfer of cash and appropriation between projects within the Sanitary Bond Fund, Fund 6109, is needed to align cash and appropriation with the proper projects.
Title
To authorize the Director of the Department of Public Utilities to modify and increase the contract with Ascension Construction Solutions, LLC for the Waste Water Treatment Facilities Professional Construction Management Services project; to authorize an amendment to the 2025 Capital Improvement Budget; to authorize the transfer of funds and appropriation between projects in the Sanitary Bond Fund; and to authorize an expenditure of up to $1,000,000.00 from the Sanitary Bond Fund to pay for the contract modification. ($1,000,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the WWTFs Professional Construction Management Services #4 Project; and
WHEREAS, Contract No.’s PO531316 & PO531319 were authorized by Ordinance No. 2336-2025, for the WWTFs Professional Construction Management Services #4 Project; and
WHEREAS, the contract is a four-year contract with multiple planned modifications to add funds as projects are added to the contract; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper projects; and
WHEREAS, it is necessary to transfer cash and appropriation within the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper projects; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund, Fund 6109 to pay for the contract modification; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to modify the WWTFs Professional Construction Management Services #4 contract with Ascension Construction Solutions, LLC., to add work for the General Architectural and Mechanical Services, C.I.P. Number 650235-101000, to the contract; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650377-100000 / Southerly Stormwater and Floodplain Improvements (Voted Sanitary Carryover) / $25,000,001.00 / $27,052,346.00 / $2,052,345.00 (to match cash)
6109 / 650377-100000 / Southerly Stormwater and Floodplain Improvements (Voted Sanitary Carryover) / $27,052,346.00 / $26,052,346.00 / ($1,000,000.00)
6109 / 650235-101000 / General Architectural and Mechanical Services (Voted Sanitary Carryover) / $600,000.00 / $1,200,000.00 / $600,000.00
6109 / 650261-104000 / WWTFs Professional Construction Management Services #4 (Voted Sanitary Carryover) / $400,000.00 / $800,000.00 / $400,000.00
SECTION 2. That the transfer of $1,000,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Sanitary Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to modify and increase the professional services contract with Ascension Construction Solutions, LLC, 2375 Valleyview Dr, Columbus, OH 43204; for the WWTFs Professional Construction Management Services #4 project, in an amount up to $1,000,000.00.
SECTION 4. That an expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized by the Sanitary Bond Fund, Fund 6109, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.