Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for (3) three Vehicle Upfits for three F550s for the Department of Public Service, Division of Infrastructure Management. This purchase has been approved by the Department of Public Service and the Department of Finance, Division of Fleet Management.
The Department of Public Service, Division of Infrastructure Management, is responsible for maintaining Columbus roadways. This includes filling potholes, street sweeping, mowing, alley resurfacing, and snow and ice removal. The Division has a need for vehicles to be upfit with snow and safety equipment to be able to perform routine snow and maintenance duties
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contracts for vehicle upfitting for the Department of Public Service, Division of Infrastructure Management.
Ace Truck Body, Inc., PA007572, Vehicle Upfits, expires 12/31/27
K.E. Rose Company, PA007573, Vehicle Upfits, expires 12/31/27
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ace Truck Body, Inc. or K.E. Rose Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance numbers and expiration dates for the vendors is as follows:
Ace Truck Body, Inc., CC004484, expires 7/11/27
K.E. Rose Company, CC004889, expires 8/21/26
3. FISCAL IMPACT
This is a budgeted expense within the Streets & Highways Bond Fund, Fund 7704.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered, built and be available for current traffic signal and sign maintenance and upcoming winter operations as quickly as possible.
Title
To amend the 2025 Capital Improvement budget; to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Vehicle Upfits for (3) three F550s for the Department of Public Service, Division of Infrastructure Management with K.E. Rose Company and Ace Truck Body, Inc.; to authorize the expenditure of up to $210,000.00 from Streets & Highways Bond Fund; and to declare an emergency. ($210,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management is responsible for maintaining Columbus roadways; and
WHEREAS, the Purchasing Office established purchase agreements for the purchase of Vehicle Upfits with Ace Truck Body, Inc. and K.E. Rose Company; and
WHEREAS, the Division of Infrastructure Management desires to purchase Vehicle Upfits for (3) three F550s to be upfit with snow and safety equipment to assist with routine roadway maintenance; and
WHEREAS the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Ace Truck Body, Inc. and K.E. Rose Company in accordance with the terms, conditions and specifications of relevant purchase agreements on file in the Purchasing Office; and
WHEREAS, funds are available in the Streets & Highways Bond Fund for this expense; and
WHEREAS, is necessary to authorize the expenditure of up to $210,000.00 with K.E. Rose Company and Ace Truck Body, Inc. for the purchase of Vehicle Upfits for (3) three F550s; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Infrastructure Management in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations with the appropriate Universal Term Contract for the purchase of vehicle upfits so that the maintenance for summer and winter operations are not interrupted, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / 530020 - 100000 / Street Equipment (Voted Carryover) $2,156,187.00 / ($210,000.00) / $1,946,187.00
7704 / 530020 - 100027 / Street Equipment - Infrastructure Management (Voted Carryover) / $0.00 / $210,000.00 / $210,000.00
SECTION 2. City Council authorizes the expenditure of more than $100,000.00 with K.E. Rose Company and Ace Truck Body, Inc., on Universal Term Contract PA007573 and PA007572, vehicle upfitting.
SECTION 3. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with K.E. Rose Company and Ace Truck Body, Inc. for the purchase of (3) three Vehicle Upfits for three F550s.
SECTION 4. That the expenditure of $210,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets & Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project 530020 - 100027 (Street Equipment - Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.