Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to purchase Thermoplastic Pavement Marking Material with, Ennis Flint Inc CC# 010135 expires December 31, 2024. The Division of Traffic Management is the sole user for pavement marking material. Thermoplastic marking materials are used to paint yellow and white roadway striping. This modification is necessary to ensure that we do not have a lapse in the contract, which would affect traffic safety throughout the City of Columbus. The contract, PO254409 was established in accordance with Request for Quotation RFQ016449 and will expire December 31, 2024.
No additional funds are necessary to modify the option contract as requested. There is no change in the type of products or services being procured. The original contract was formally bid(RFQ016449). The original terms and conditions will remain in effect. The City of Columbus and Ennis Flint Inc had previously agreed on the option to extend the contract for two (2) one -year periods. The original ordinance number 2363-2020 states the proposed contract has the option to renew for one (1) additional year.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency, as the Thermoplastic marking material will provide for the purchase of yellow and white marking material with a primer used to paint all roads within the City of
Columbus, thus ensuring traffic safety for the residents of the City of Columbus, to modify and extend the option contract with Ennis-Flint Inc,
for a period of one -year from December 31, 2024 to and including December 31, 2025.
FISCAL IMPACT: No funding is required to modify the option contract. City departments must set aside their own funding for their estimated expenditures.
Title
To authorize the Director of the Department of Finance and Management to modify the contract for the option to purchase Thermoplastic Pavement Marking Material with Ennis-Flint Inc.; and to declare an emergency.($0.00)
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Thermoplastic Pavement Marking Material for use by Department of Public Service; and
WHEREAS, it is necessary to modify the existing Universal Term Contract with Ennis-Flint Inc to ensure traffic safety for the City of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service and the current contract expire on December 31, 2024 in that it is immediately necessary to authorize the Finance and Management Director to immediately modify a Universal Term Contract with Ennis-Flint Inc. for the option to purchase Thermoplastic Pavement Marking Material, to ensure roads within the City are painted in a timely manner and to ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to modify a contract for option to obtain Thermoplastic Pavement Marking Material with Ennis-Flint Inc.
SECTION 2. That this modification is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.