Explanation
BACKGROUND: The Purchasing Office has established a Universal Term Contract for Crushed Limestone and Gravel Aggregates with Shelly Materials, Inc. The Division of Power and Water needs to establish a Blanket Purchase Order, based on this current contract, for the purchase of Crushed Limestone and Gravel Aggregates during 2010.
Definition of use for Aggregates
Crushed Limestone and Gravel Aggregates - Repairing Excavation Sites in Water Distribution Maintenance Section
Vendor Contract # Contract Compliance #
Shelly Materials, Inc. (Crushed Limestone and Gravel Aggregates) FL003978 31-1574851
Contract Compliance Exp. Date
Shelly Materials, Inc. January 29, 2012
FISCAL IMPACT: The Division of Power and Water has allocated $148,500.00 for Gravel in the 2010 Budget.
$139,613.70 was expended in 2009.
$174,605.72 was expended in 2008.
Emergency Action is necessary so that a purchase order can be issued as soon as possible. The Division has experienced an inordinate amount of water line breaks in the second half of 2010. Currently the Division is experiencing an average of 80-90 leaks per day, which has depleted the current stockpile of crushed limestone and gravel aggregates. This material is used on a daily basis to repair these excavation sites. We anticipate that the rate of water line repairs will continue to remain high during the winter season. Without this emergency action, it is estimated that new funding could not be established until February 25, 2011.
Title
To authorize the Director of Finance and Management to establish a Blanket Purchase Order for Crushed Limestone and Gravel Aggregates from an established Universal Term Contract with Shelly Materials, Inc. for the Division of Power and Water; to authorize the expenditure of $25,000.00 from Water Systems Operating Fund; and to declare an emergency. ($25,000.00)
Body
WHEREAS, the Purchasing Office has established a Universal Term Contract for Crushed Limestone and Gravel Aggregates; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to establish a Blanket Purchase Order for Crushed Limestone and Gravel Aggregates based on the above mentioned Universal Term Contract, in an emergency manner in order to expedite the completion of the purchase order; for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a Blanket Purchase Order for Crushed Limestone and Gravel Aggregates from a current Universal Term Contract FL003978, for the Division of Power and Water, Department of Public Utilities.
Section 2. That the expenditure of $25,000.00, or so much thereof as may be needed, be and is hereby authorized from the Water Systems Operating Fund, Fund No. 600, OCA 602730, Object Level One 02, Object Level Three 2197.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.