Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Michael Baker Jr., Inc., in the amount of up to $500,000.00 for the UIRF - General Traffic Engineering project.
The Department of Public Service has initiated a procurement effort that will result in the award and execution of general contract. The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering and survey services as well as provide technical expertise for the department to produce studies and/or construction drawings for the Department of Development through the city's Urban Infrastructure Recovery Fund (UIRF) program.
The Department of Public Service, Office of Support Services, solicited proposals for the UIRF - General Traffic Engineering project. The city formally advertised the project on the Vendor Services web site from October 2, 2014, to October 23, 2014. The city received eight (8) responses. All of the proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 31, 2014. The responsive firms were:
Company Name City/State Majority/MBE/FBE/ASN /PHC
American Structurepoint, Inc. Columbus, OH MAJ
Evans, Mechwart, Hambleton & Tilly Columbus, OH MAJ
(dba EMH&T)
IBI Group Westerville, OH MAJ
Michael Baker Jr., Inc. Upper Arlington, OH MAJ
ms consultants, inc. Columbus, OH MAJ
OHM Advisors Columbus, OH MAJ
Parsons Transportation Group Columbus, OH MAJ
Trans Associates Engineering Consultants, Inc. Columbus, OH MAJ
Michael Baker Jr., Inc. received the highest score by the evaluation committee and will be awarded the UIRF - General Traffic Engineering contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Michael Baker Jr., Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Michael Baker Jr., Inc. is 25-1228638 and expires 5/3/15.
3. FISCAL IMPACT
Funds in the amount of $500,000.00 are available for this project within the Streets and Highways Bonds Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested in that this contract should be authorized immediately so as to provide necessary funding for engineering and design services and to prevent delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with Michael Baker Jr., Inc. for engineering, technical, and surveying services in connection with the UIRF - General Traffic Engineering project; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the UIRF - General Traffic Engineering project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Michael Baker Jr., Inc. for the provision of the aforementioned services related to the UIRF - General Traffic Engineering project in the amount of up to $500,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Michael Baker Jr., Inc. for the UIRF - General Traffic Engineering project for engineering and design services in an amount of up to $500,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $500,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted 2008) / 06-6682 / 590050 / $500,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.