Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the procurement of Cisco Voice licensing and WebEx subscriptions.
Cisco has been established as a citywide standard for our VoIP environment. Cisco is best known for its VoIP phones and networking equipment worldwide. The City migrated to Cisco VoIP telephone solution with the goal of dramatically saving on increasing costs related to aged telephone services provisioned by the traditional carriers over the copper wire. Cisco phones have been widely deployed throughout the City, and continued efforts remain in place to depreciate existing aged phones, and/or phone systems.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00 in a fiscal year per City Code 329.19(g):
CDW Government LLC: PA005605, Upgrade Network & VoIP Communications
CDW Government LLC is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved
Findings for Recovery Certified Search.
CONTRACT COMPLIANCE:
Vendor: CDW Government LLC #034427.
FISCAL IMPACT:
Funding in the amount of $499,262.16, the amount of the aforementioned contract, is budgeted and available in the Department of Technology, Information Services Division Operating Fund, Fund 5100.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (CDW Government, LLC) for the procurement of Cisco Voice licensing and WebEx subscriptions; and to authorize the expenditure of $499,262.16. ($499,262.16)
Body
WHEREAS, the Department of Technology has a need for Cisco Voice licensing and Webex subscriptions; and
WHEREAS, Purchase Agreement 005605 was established for this purpose; and
WHEREAS, this ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the procurement of Cisco Voice licensing and WebEx subscriptions for the amount of $499,262.16; and
WHEREAS, there is a need in the Department of Technology in that it is necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the procurement of Cisco Voice licensing and WebEx subscriptions for the preservation of public health, peace, property, safety, and welfare; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement (CDW Government, LLC) for the procurement of Cisco Voice licensing and WebEx subscriptions at a cost of $499,262.16.
SECTION 2. That the expenditure of $499,262.16, or so much thereof as may be necessary, is hereby authorized in the Information Services Operating Fund, Fund 5100, as shown in the attachment to this ordinance. (see 0498-2025)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.