Explanation
1. BACKGROUND
The Department of Public Service was engaged in the Traffic Signal Installation - Livingston Avenue at Wager Street project, which included installing a traffic signal at the intersection of Livingston Avenue and Wager Street.
Ordinance 2752-2012 authorized the Director of Public Service to enter into a contribution agreement with Nationwide Children's Hospital (NCH) to accept funding from NCH for said project.
The work has been completed, the final accounting done, and the department must refund part of the contribution received from NCH. NCH deposited $107,500.00, the final cost to NCH was $92,126.76, and $15,373.24 shall be refunded.
This ordinance authorizes the Department of Public Service to refund $15,373.24 to NCH for said project.
3. FISCAL IMPACT
Funds in the amount of $15,373.24 are available for this project in Street & Highway Improvements (non-bond) fund. An amendment to the 2014 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to promptly pay Nationwide Children's Hospital because the project is complete.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Street & Highway Improvement (non-bond) Fund; to authorize the Director of Public Service to refund money to Nationwide Children's Hospital for their contribution to the City's Traffic Signal Installation - Livingston Avenue at Wager Street project; to authorize the expenditure of up to $15,373.24 from the Street & Highway Improvement (non-bond) fund; and to declare an emergency. ($15,373.24)
Body
WHEREAS, the Department of Public Service was engaged in the Traffic Signal Installation - Livingston Avenue at Wager Street project; and
WHEREAS, Ordinance 2752-2012 authorized the Director of Public Service to enter into a contribution agreement with Nationwide Children's Hospital to accept funding from NCH for said project; and
WHEREAS, the work on said project has been completed, the final accounting done, the Department must now refund part of the contribution received from Nationwide Children's Hospital; and
WHEREAS, funds in the amount of $15,373.24 are available for this project in Street & Highway Improvement (non-bond) fund; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this refund should be authorized immediately so that funds can be promptly returned to Nationwide Children's Hospital, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvements Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows due to an encumbrance cancellation:
Fund / Project / Project Name / Current / Change / Amended
766 / 766999-100000 / 59-03 Unallocated Balance Fd 766 (carryover) / $533,851 / $285,531.27 / $819,382.27 (cancellation)
766 / 766999-100000 / 59-03 Unallocated Balance Fd 766 (carryover) / $819,382.27 / ($15,373.24) / $804,009.03
766 / 540007-100035 / Signal Installation - Livingston at Wager Street (carryover) / $0.00 / $15,373.24 / $15,373.24
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highway Improvement (non-bond) Fund, No. 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / 59-03 Unallocated Balance Fd 766 / 05-5513 / 766999 / $15,373.24
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100035 / Signal Installation - Livingston at Wager Street / 05-5513 / 766735 / $15,373.24
SECTION 3. That the Director of Public Service be and is hereby authorized to refund money to Nationwide Children's Hospital for their unused contribution towards the Traffic Signal Installation - Livingston Avenue at Wager Street project.
SECTION 4. That for the purpose of paying the cost of this refund the sum of up to $15,373.24 or so much thereof as may be needed, is hereby authorized to be expended from the Street & Highway Improvements (non-bond) fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100035 / Signal Installation - Livingston at Wager Street / 05-5513 / 766735 / $15,373.24
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same