Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to obtain Water Sample Analysis with, Analytical Services Inc CC# 000118 , being updated This contract provides for laboratory testing services to test for Giardia and Cryptosporidum and other microbial contaminants. This modification is necessary to ensure that we do not have a lapse in the contract, which would affect water quality throughout the City. The contract, PO282409 was established in accordance with Request for Quotation RFQ018974 and will expire September 1, 2024.
No additional funds are necessary to modify the option contract as requested. There is no change in the type of products or services being procured. The original contract was formally bid. The original terms and conditions will remain in effect.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency, as these services are needed to maintain quality assurance of the City’s water, to modify and extend the option contract with Analytical Services Inc, PO282409 for a period of six (6) months from September 1, 2024 to and including March 1, 2025.
FISCAL IMPACT: No funding is required to modify the option contract. City departments must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the contract for the option to purchase Water Sample Analysis with Analytical Services, Inc. to extend the term of the contract through March 1, 2025; and to declare an emergency. ($0.00)
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Water Sample Analysis for use by Department of Public Utilities and,
WHEREAS, it is necessary to modify the existing Universal Term Contract with Analytical Services Inc. to extend an additional 6 months to ensure water quality for the City of Columbus and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities as the current contract with Analytical Services Inc. expires on September 1, 2024, and in that it is immediately necessary to authorize the Finance and Management Director to immediately modify a Universal Term Contract with Analytical Services Inc. to extend for a period of six months to allow for a new bid process, for the option to purchase Laboratory Water Sample Analysis services, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to modify a contract for option to obtain Water Sample Analysis with Analytical Services Inc. to extend for a period of six months, until March 1, 2025.
SECTION 2. That this modification is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.