Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contract FL001353 with Byers Chevrolet, for light duty trucks and vans. This contract expires August 31, 2004. The Division of Water would like to establish Blanket Purchase Orders, based on this contract, for the purchase of light duty trucks and vans, needed by various Division of Water activities. The Contract Compliance Number for Byers Chevrolet is 31-4139860. They do not have MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, to enable processing of the necessary Purchase Orders prior to the expiration of the existing contracts.
FISCAL IMPACT: The Division of Water has budgeted $106,000.00 for these vehicles in the 2004 Budget. Of the six vehicles requested, one was not budgeted. The non-budgeted vehicle is replacing a vehicle that was totaled in December 2003. Expenditures in Object Level One "03" will be re-prioritized in order to cover the purchase of this vehicle.
$ 468,857.00 was expended for light duty trucks and vans during 2003.
$ 212,513.00 was expended for light duty trucks and vans during 2002.
Title
To authorize the Finance Director to establish Blanket Purchase Orders, for light duty trucks and vans, from an established Universal Term Contract with Byers Chevrolet, for the Division of Water, to authorize the expenditure of $116,164.00 from Water Systems Operating Fund, and to declare an emergency. ($116,164.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract FL001353, with Byers Chevrolet, for light duty trucks and vans, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to establish Blanket Purchase Orders prior to the expiration of the existing contracts, for light duty trucks and vans, from the above mentioned Universal Term Contract, for various Division of Water activities, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized to establish Blanket Purchase Orders, for light duty trucks and vans, from an established Universal Term Contract with Byers Chevrolet, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $116,164.00 or as much thereof as may be needed is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 06, Object Level Three 6652, OCA Codes and amounts listed below, to pay the cost thereof.
OCA
CODE AMOUNT
601880 $ 51,918.00
602672 $ 17,306.00
602425 $ 22,620.00
603001 $ 24,320.00
$ 116,164.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.