Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with CTL Engineering, Inc. for construction administration/inspection services as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts.
CTL Engineering will perform construction administration/inspection services for Department of Public Utilities Capital Improvement projects that bid during the years 2026, 2027, and 2028. The contract will be modified as needed throughout the three-year period to include these projects as they go to construction. The construction project to be administered by CTL Engineering, Inc. under this contract modification is the Intermodal Sanitary Subtrunk Extension Phase 2, CIP No. 650491-100010, in the amount of $240,112.82.
This project will extend sanitary sewer service further into the Rickenbacker service area by constructing a new 24" sanitary subtrunk sewer from the terminus of the Intermodal Sanitary Subtrunk Extension Phase 1 easterly along Airbase/Wright Road and adjacent fields to the eastern service boundary near Walnut Creek.
1.1. Amount of additional funds to be expended: $240,112.82
Original Contract: $1,223,331.21 (ORD 1543-2026; PO tbd )
Modification #1: $ 240,112.82 (Current)
Total $1,463,444.03
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year contract for fiscal years 2026 - 2028 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 0380-2026 to account for future construction projects being assigned to CTL Engineering, Inc. for inspection services. Those future construction projects were not known when the contract was put into place.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three-year (2026-2028) timeframe. Those future construction projects were not known when the contract was put into place.
1.4. How cost of modification was determined:
The cost of this modification was determined by CTL Engineering, Inc., and reviewed by the Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and was deemed acceptable. The fees in the proposal are based upon contract pricing already established for job titles, tasks, and allowable expenses for the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The project will provide sanitary sewer service to a rapidly developing section of the City which will spur economic and job growth for the entire area.
3. CONTRACT COMPLIANCE INFORMATION
CTL Engineering, Inc.’s contract compliance number is CC-004209 and expires 4/21/2028. CTL Engineering, Inc.’s certification was in good standing at the time of contract award.
CTL Engineering, Inc. plans to perform the work on this project without the use of subcontractors.
4. FISCAL IMPACT
Funds are budgeted, appropriated, and available within the Sanitary Bond Fund, Fund 6109, for this expenditure. An amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Sanitary Bond Fund is needed to align cash and appropriation with the proper project.
5. EMERGENCY DESIGNATION
Emergency designation is requested so construction can begin on the public improvement part of the project to avoid interfering with and delaying the construction for the associated private development part of the project.
Title
To authorize the Director of Public Utilities to enter into a contract modification with CTL Engineering for the Construction Administration/Construction Inspection Services 2026-2028 contract; to amend the 2025 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Sanitary Bond Fund; to expend up to $240,112.82 from the Sanitary Bond Fund; and to declare an emergency. ($240,112.82)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, CTL Engineering, Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1543-2026 authorized the contract with CTL Engineering, Inc. for these services and assigned the task to be performed; and
WHEREAS, additional construction inspection/administration tasks need to be performed; and
WHEREAS, the contract with CTL Engineering, Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, the 2026 Capital Improvement Budget will need to be amended to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Sanitary Bond Fund to align cash and appropriation with the proper project; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services CTL Engineering, Inc. provides under the Construction Administration/Construction Inspection Services 2026-2028 contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to execute the contract modification to comply with a consent order concerning the City’s sewer system and to avoid interfering with and delaying the construction for the associated private development part of the project, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2026 Capital Improvements Budget authorized by Ordinance 1790-2026 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650870-100000 Blueprint Integrated Approach (Voted Sanitary Carryover) / $278,445.00 / $38,332.00 / ($240,113.00)
6109 / 650491-100010 Intermodal Sanitary Subtrunk Extension Phase 2 (Voted Sanitary Carryover) / $2,560,356.00 / $2,800,469.00 / $240,113.00
SECTION 2. That the transfer of $240,112.82, or so much thereof as may be needed, is hereby authorized in the Sanitary Bond Fund, Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract modification with CTL Engineering, Inc., 2860 Fisher Rd, Columbus, Ohio 43204, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $240,112.82.
SECTION 4. That the Director of Public Utilities is hereby authorized to expend up to $240,112.82 from the Sanitary Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.