Explanation
Automated side loader collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of fifteen (15) automated side loader trucks to replace aging, high maintenance expense vehicles. Formal competitive bids were solicited and opened by the Purchasing Office on October 12, 2006 (Solicitation #SA-002187 GRW). The complete refuse collection truck consists of the cab, chassis and body. One (1) bid was received for the cab and chassis and two (2) bids were received for the body.
Cab and Chassis:
vendor / year / make / model / unit cost / extended cost for 10/5 units
Columbus Peterbilt / 2008 / Peterbilt / 320 / $113,875.00 / $1,138,750.00
Columbus Peterbilt / 2008 / Peterbilt / 320 with Option 4 / $115,970.00 / $579,850.00
Option 4 is a Webasto Thermo 90 ST at $2,095.00 each. This option is an engine warmer that eliminates the need for extended warm-up periods thus reducing fuel consumption and air pollution. The five units with this option will be assigned to the Morse Road facility where there is minimal inside truck storage.
The lowest bid that meets specifications is Columbus Peterbilt's bid for fifteen (15) Peterbilt cab and chassis units at $1,718,600.00.
Body:
vendor / year / make / model / unit cost / extended cost for 6/3/4/2 units
Bell Equipment Company of Ohio / 2007 / Wayne Engineering/ 28 C.Y. Curbtender / $83,104.00 / $498,624.00
Bell Equipment Company of Ohio / 2007 / Wayne Engineering/ 28 C.Y. Curbtender with Option 6 / $84,738.00 / $254,214.00
Bell Equipment Company of Ohio / 2007 / Wayne Engineering/ 24 C.Y. Curbtender / $83,104.00 / $332,416.00
Bell Equipment Company of Ohio / 2007 / Wayne Engineering/ 24 C.Y. Curbtender with Option 6 / $84,738.00 / $169,476.00
The total cost for the four models of this body is $1,254,730.00.
vendor / year / make / model / unit cost / extended cost for 6/3/4/2 units
Bell Equipment Company of Ohio / 2007 / Heil/ 28 C.Y. DuraPack 7000 / $106,290.00 / $633,192.00
Bell Equipment Company of Ohio / 2007 / Heil/ 28 C.Y. DuraPack 7000 with Option 6 / $107,265.00 / $321,795.00
Bell Equipment Company of Ohio / 2007 / Heil/ 24 C.Y. DuraPack 7000 / $105,532.00 / $422,128.00
Bell Equipment Company of Ohio / 2007 / Heil/ 24 C.Y. DuraPack 7000 with Option 6 / $106,507.00 / $213,014.00
The total cost for the four models of this body is $1,590,129.00.
Option 6 is an Artic Fox Hydra Liner H-400-16 fluid warmer at $1,634.00 each. This option warms the hydraulic fuel which will allow the collection of refuse once the vehicle arrives on the route. Units with this option will be assigned to the Morse Road facility where there is minimal inside truck storage.
The lowest bid that meets specifications is Bell Equipment's bid for fifteen (15) Curbtender bodies at $1,254,730.00.
The division recommends the purchase of the Peterbilt cab and chassis from Columbus Peterbilt, contract compliance 34-1285858, and the Wayne Curb Tender body from Bell Equipment Company of Ohio, contract compliance 38-1941706 as the lowest, best, most responsive and most responsible bidders. The total average cost of the complete truck is $198,222.00 per unit.
The division expended $1,300,257.00 in 2001 for the purchase of nine (9) automated side loader units ($144,473.00/unit), $2,917,062.01 in 2002 for the purchase of nineteen (19) units ($153,529.58/unit), $1,423,348.00 in 2003 for the purchase of nine (9) units ($158,149.77/unit), $3,294,624.00 in 2004 for the purchase of twenty-one (21) units ($156,886.86/unit), and $2,712,300.00 in 2005 for the purchase of fifteen (15) units ($180,820.00/unit).
Fiscal Impact: The Refuse Collection Division budgeted $2,973,330 in the 2006 Capital Improvements Budget for the purchase of automated side loading refuse trucks. This ordinance authorizes an expenditure of $2,973,330.00. Actual funds will be available in the 1995, 2004 Voted Refuse Collection Fund in the Mechanized Collection System project (520001) as a result of the 2006 bond sale.
Emergency action is requested to expedite the receipt of these new trucks that have a very long delivery lead-time.
Title
To authorize the Finance and Management Director to enter into contracts with Columbus Peterbilt and Bell Equipment Company of Ohio for the purchase of truck cabs and chassis and bodies, respectively, which collectively constitute fifteen (15) automated side loader refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $2,973,330.00 from the 1995, 2004 Voted Refuse Collection Fund; and to declare an emergency. ($2,973,330.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire automated side loader refuse collection trucks on behalf of the Refuse Collection Division; and
WHEREAS, bids received for solicitation #SA-002187 GRW were opened on October 12, 2006; and
WHEREAS, the purchase of these vehicles is a budgeted expense within the Division's 2006 capital improvements budget; and
WHEREAS, these trucks will replace aging and high maintenance expense vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contracts for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to enter into contracts for the purchase of fifteen (15) automated side loader refuse collection trucks for the Refuse Collection Division as follows:
Vendor / Item / Amount
Columbus Peterbilt / Truck Cabs and Chassis / $1,718,600.00
Bell Equipment Company of Ohio / Truck Bodies / $1,254,730.00
Total $2,973,330.00
SECTION 2. That the expenditure of $2,973,330.00, or so much thereof as may be needed, be and hereby is authorized from Fund 703, the 1995, 2004 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419 and Project 520001 to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.