Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a professional design services agreement with Malcolm Pirnie, Inc. for the Wastewater Treatment Facilities Ash Lagoons Improvements project for the Division of Sewerage and Drainage. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
Both the Jackson Pike and Southerly Wastewater Treatment Plants have multiple hearth furnaces that incinerate biosolids. The ash produced is mixed with flushing water and flows by gravity to the two ash lagoons at each plant. Currently, decant water draining off the ash lagoons contains excess concentrations of copper and it is anticipated that Ohio EPA will soon require this decant to be eliminated from being released directly into the receiving stream. The Scope of Work for this project, at the City's discretion, will consist of the following elements:
A. This project will investigate means to combine the ash lagoon decant with the treatment plants' effluent at both WWTPs.
B. Jackson Pike WWTP:
1. Study the matter of leakage known to occur in the Jackson Pike ash lagoons and investigate options to replace them or provide new ash lagoon liners for both lagoons and a new ash flume.
C. Southerly WWTP:
1. Investigate new, smaller ash lagoons constructed out of the Scioto River floodway, due to floodway constraints.
The actual emplacement of the designed work will be by construction contract; this Design Professional (DP) services contract will provide: preliminary design, detailed design, bidding assistance, construction-phase engineering, start-up and commissioning assistance, record documentation preparation assistance, and other services for this project, as directed by the City.
B. Procurement Information: The basis for selection of the chosen professional engineering services firm: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on September 10, 2010 from Malcolm Pirnie, Inc. and ms consultants, inc These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that Malcolm Pirnie, Inc. be selected to provide the engineering services for this study, for which the Division Administrator has concurred.
C. Contract Compliance No.: 13-2653703 | (MAJ) | (Expires 03/09/2012)
D. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend $310,648.00 in funds from the Sanitary Sewer Build America Bonds (B.A.B.s) Fund for this expenditure; and to amend to the 2010 Capital Improvements Budget to establish sufficient budget authority for this expenditure for the Division of Sewerage and Drainage.
Title
To authorize the Director of Public Utilities to enter into a professional design services agreement with Malcolm Pirnie, Inc. for the Wastewater Treatment Facilities Ash Lagoons Improvements project; transfer within and expend $310,648.00 in funds from the Sanitary Sewer Build America Bonds (B.A.B.s) Fund; and to amend the 2010 Capital Improvements Budget to establish sufficient budget authority for this expenditure for the Division of Sewerage and Drainage. ($310,648.00)
Body
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: two proposals were received and the Division's Evaluation Committee selected Malcolm Pirnie, Inc. from the two firms; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Malcolm Pirnie, Inc. for an amount of $310,648.00 in connection with the Wastewater Treatment Facilities Ash Lagoons Improvements project; and
WHEREAS, it is necessary to authorize the transfer within funds from the Sanitary Sewer Build America Bonds (B.A.B.s) Fund in the amount of $310,648.00 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer Build America Bonds (B.A.B.s) Fund 668; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Malcolm Pirnie, Inc. in connection with the Wastewater Treatment Facilities Ash Lagoons Improvements project, at the earliest practicable date for the preservation of the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Malcolm Pirnie, Inc., 1900 Polaris Pkwy., Suite 200, Columbus, OH 43240, in connection with the Wastewater Treatment Facilities Ash Lagoons Improvements project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $310,648.00 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer Build America Bonds (B.A.B.s) Fund, Fund No. 668, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650741-100000 | Scioto River Basin Stage Prediction Augmentation | 668741 | (-$310,648.00)
To:
Project No. | Project Name | OCA Code | Change
650333-100000 | WWTF's Ash Lagoons Improvements | 650333 | (+$310,648.00)
Section 3. That the City Auditor be and hereby is authorized to expend a total of $310,648.00 from the Sanitary Sewer Build America Bonds (B.A.B.s) Fund | Fund 668 | Div. 60-05 | Proj. 650333-100000 | OCA Code 650333 | Object Level Three 6676.
Section 4. That the 2010 Capital Improvements Budget Ordinance No. 0564-2010 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650741-100000 | Scioto River Basin Stage Prediction Augmentation | $1,000,000 | $689,352 | (-$310,648)
650333-100000 | WWTF's Ash Lagoons Improvements | $0 | $310,648 | (+$310,648)
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.